•  Shell Oil Company seeks such a self-motivated Executive Assistant to join our corporate office.
• You will support the Regional Manager, providing administrative support, coordination, organization and information management to the manager and their team.
• You will be an active member of the team, working to ensure the business goals are attained in a safe, environmentally sound, cost effective and productive manner.
• Shell offers lucrative compensation and benefits packages considered to be among the best in the world.
• We value work-life balance.
• We support flexible working arrangements to encourage our employees' well-being.
• Our global scale and business diversity will give you the flexibility to explore a variety of opportunities within Shell, so you can continuously grow your career.
• We are constantly innovating and believe that our success comes from human ingenuity to deliver more and cleaner energy through leading technology.
• We're committed to each other's well-being and success. Within a culture of laboration, respect, and integrity, we share common values that are part of everything we do.
• Just imagine all that we can achieve together.
• By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.
• Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.
• A key role for society and for Shell is to find ways to meet the growing demand for energy, with less carbon emissions.
• We need people who dare to think differently - to take part in developing tomorrow's energy solutions today.

The Role & Key Responsibilities:

•  Manage and monitor all correspondence coming into the Manager's office (including email) to prioritize, redirect and follow-up as needed.
• Oversee the Manager's schedule using mature sound judgement and discretion in order to assess priorities and resolve conflicts.
•  Cultivate and maintain laborative relationships with senior EAs and provide cross-coverage as required.
•  Set up meetings (international, internal and external conference calls, room bookings, technical set-up, catering) and engage Digital and Information Technology (IT) support as necessary.
•  Build agendas and attend leadership meetings, recording and distributing meeting actions logs.
• Coordinate international and domestic travel; compile and submit expense reports.
•  Coordinate off-sites, town halls and other events as required (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting materials, etc.).
•  Act as a liaison for the department by relaying messages, redirecting personnel, and answering questions regarding the department and employees.
•  Establish relationships with external clients, vendors and partners while acting as a main point of contact.
•  Maintain distribution lists.
•  Process payment requests (memberships, subscriptions, shopping carts, etc.).
• Prepare and proof-read board and executive presentation materials.
• Investigate and maintain records of all incoming requests for approval.
•  Review status of relevant expenditures and compare with approved budget.

Requirements:

•  An office administration diploma/degree or equivalent education and experience.
•  Minimum 3-5 years of work-related experience.
•  Three or more years of administrative assistant experience, managing an executives schedule, large amounts of confidential information and multiple priorities.
•  Proven knowledge and experience in Microsoft Office, with emphasis on Teams/Skype, Excel, Outlook, Word and PowerPoint.
• Exceptional writing and verbal communication skills.
• Creativity and a commitment to continuous improvement.
• Alignment with our values: safety above all else, stronger together, operational discipline, curiosity and lifelong learning, and act with integrity.
•  Setting up/booking and troubleshooting Skype video and conference meetings.
•  SAP, Success Factors, laboration room and Livelink experience (e.g. workflows, basic time and attendance, notifications, shopping carts, Livelink taxonomy, permissions, etc.).
•  Knowledge of administrative policies and procedures and general business operations.
•  Proactive and well organized with the ability to retrieve information/past decisions quickly.
•  Consistently demonstrate a laborative work and bring balance to a fast paced work environment.
• Constantly ask what could go wrong and check for out-of-the-ordinary conditions and learn to anticipate potential problems.
•  Raise the bar through continuous improvement, and are enthused by a dynamic, changing work environment.