Maintain and update manual and computerized filing and registration systems, and compile and
prepare reports and documents relating to purchasing activities.
- Responsible for all the insurance policies issued for the company.
- Develops proposals and specifications for purchases of goods and services.
- Answers information requests from other departments regarding existing purchasing
procedures.
- Analyzes market and delivery systems in order to assess present and future material availability.
- Ensures all purchasing is performed with a strict adherence to current ethical Procedure.
- Responds to customers’ questions and comments in a courteous and timely manner.
- Communicates and coordinates regularly with appropriate others to maximize the effectiveness
and efficiency of interdepartmental operations and activities.
- Assists in Development and implementation purchasing and contract management instructions,
policies, and procedures.
- Prepares reports regarding market conditions and merchandise costs.
- Resolves vendor or contractor grievance, and claims against suppliers.
- Reviews purchase order claims and contracts for conformance to company policy.
- Locates vendors of materials, equipment or supplies, and interviews them in order to determine
product availability and terms of sales.
- Maintains records of goods ordered and received.
- Prepares and processes requisitions and purchase orders for supplies and equipment.
- Performs other directly related duties consistent with the role and function of the classification.
- Prepares the purchase requests with the requesters.
- Analyzes the purchase requests as per the procedure of purchasing.
- Prepares purchase orders and ensure that the technical details and the payment terms are clearly
mentioned on the purchase order.
- Checks, with the requester, the conformity of product/service purchased versus the purchase
order
- Fills the delivery note and sends copy to the accountant with the invoice.
- Maintains and updates the list of approved suppliers.
- Knowledge in shipping and clearance of orders