We are seeking a highly organized, proactive, and professional **personal Assistant & Business Coordinator** to support the company’s business and administrative activities in Lebanon.

The successful candidate will work closely with the executive, coordinate with clients, suppliers, professional advisers, hotels, venues, and relevant authorities, and ensure that day-to-day matters are followed through efficiently and professionally.

## Key Responsibilities

- Coordinate the company’s day-to-day business and administrative activities in Lebanon.
- Liaise with the company’s lawyer and relevant authorities, assisting with the preparation, submission, and follow-up of legal and administrative documentation under the lawyer’s guidance.
- Communicate professionally with prospective clients, arrange meetings, and follow up on business opportunities and pending matters.
- Coordinate with hotels, event venues, and other service providers; request quotations, compare proposals, negotiate where appropriate, and manage booking arrangements.
- Manage the executive’s calendar, appointments, meetings, correspondence, and daily priorities.
- Prepare meeting notes and summaries, track agreed action points, and follow up with the relevant parties to ensure completion.
- Provide clear and concise updates on progress, outstanding matters, deadlines, and issues requiring executive decisions.
- Maintain organized electronic and physical records and documentation.
- Handle business, financial, legal, and personal information with a high level of confidentiality and discretion.
- Attend local meetings, appointments, and administrative visits in Lebanon when required.

## Candidate Requirements

- Female candidate based in Lebanon.
- 3–4 years of relevant professional experience as an Executive Assistant, Personal Assistant, Business Coordinator, Office Coordinator, or in a similar role.
- Excellent written and spoken Arabic and English.
- Strong communication, interpersonal, negotiation, and follow-up skills.
- Excellent organizational and time-management abilities.
- Strong attention to detail.
- Ability to work independently and take ownership of assigned responsibilities.
- Ability to manage multiple priorities and follow tasks through to completion.
- Proficiency in Microsoft Office and/or Google Workspace.
- Comfortable communicating with executives, clients, lawyers, suppliers, hotels, venues, and relevant authorities.
- Available for meetings and administrative visits within Lebanon when required.

## Work Arrangement

- Primarily remote for the first three months.
- In-person attendance in Lebanon will be required when necessary for meetings, documentation, administrative procedures, site visits, or other business requirements.
- The working arrangement may be reviewed following the initial three-month period.

## Compensation

**USD 1,000–1,200 per month**, depending on experience, qualifications, and capabilities.

## Ideal Candidate

The ideal candidate is mature, discreet, resourceful, dependable, and highly organized. She should be comfortable working with limited supervision, anticipating requirements, solving day-to-day problems, and ensuring that important matters are followed through to completion