We are looking for a highly organized, proactive, and versatile Office & Executive Support Coordinator to manage the day-to-day administrative operations of the office while providing direct support to management and the COO.

The ideal candidate is detail-oriented, reliable, well-organized, and comfortable handling a variety of administrative, executive support, office management, social media, and basic accounting tasks.

Key Responsibilities

Office Administration & Management

• Manage the daily administrative operations of the office.
• Ensure the office is organized, clean, well-stocked, and running efficiently.
• Manage office supplies, stationery, kitchen supplies, and other office needs.
• Coordinate purchases, suppliers, maintenance, and office services.
• Handle general office paperwork, filing, documentation, and administrative records.
• Maintain organized physical and digital office files.
• Assist with correspondence, documents, forms, and other administrative tasks.

Executive & Management Support

• Provide administrative and organizational support to the Manager.
• Assist with scheduling, meetings, appointments, follow-ups, and correspondence.
• Help prepare documents, presentations, reports, and meeting materials.
• Follow up on pending tasks and ensure important matters are properly tracked.
• Provide day-to-day administrative support to the COO.
• Assist the COO with various operational and administrative tasks as required.

Social Media Support

• Support the social media team with ideas and content suggestions.
• Contribute ideas for social media posts, campaigns, and office/company activities.
• Assist in collecting information, photos, and materials needed for social media content.
• Help coordinate internal activities that can be used for company communication and social media.

Basic Accounting & Financial Administration

• Assist the accounting department with basic administrative and accounting tasks.
• Prepare and organize invoices, receipts, payment records, and related documents.
• Assist with filing and maintaining financial documentation.
• Follow up on basic administrative matters related to invoices and payments when required.

Desired Candidate Profile

Previous experience in office administration, executive assistance, or a similar role.

Excellent organizational and time-management skills.

Strong attention to detail and ability to multitask.

Good written and verbal communication skills.

Proficiency in Microsoft Office / Google Workspace.

Ability to handle confidential information professionally.

Basic knowledge of accounting and financial administration is an advantage.

Good understanding of social media and content ideas is an advantage.

Proactive, responsible, flexible, and able to work independently.

Ability to prioritize tasks and work in a fast-paced environment.

Key Qualities

• Highly organized and detail-oriented
• Proactive and resourceful
• Trustworthy and discreet
• Good communication and interpersonal skills
• Flexible and willing to support different departments
• Strong follow-up and problem-solving skills
• Positive and professional attitude