Personal Assistant / Office manager

A Portuguese company, acting globally expanding into new markets in the area of equipment and services is looking for an Office Manager / Personal Assistant / Secretary.

 This position will report directly to the administrator and will have as main responsibilities:

• Support in the elaboration of business plan
• Planning and preparation of events 
• Definition and implementation of processes
• Creation, management, and planning of commercial activities
• Client portfolio management
• Contacts with clients and others
• Market research and marketing planning
• Statistical analysis, data collection
• Database management
• Organization, follow-up, and management of processes
• Design of documents, reports, presentations, catalogs, etc
• Email management, archives - technical and commercial
• Telephone answering, call filtering, inquiries, and requests, managing them
• Travel planning and stays
• Dictations and minutes
• Organizing diaries and meeting appointments, agenda planning
• Developing research and presenting results
• Organizing and supporting meetings by ensuring that they are well prepared
• Liaising with clients, suppliers, and others

In Addition:

• Developing research and specific projects
• Budget management
• Direct support to the administrator
• Involvement in decision-making processes
• Support and execution of tasks associated with marketing

Profile required:

• Proficiency in oral and written communication
• Excellent interpersonal communication skills
• Ability to work on own initiative
• Honest and reliable
• Experience as an assistant/secretary
• Flexibility and adaptability to perform tasks simultaneously
• Ability to work extra time to meet targets/deadlines
• Secretarial studies or a minimum of 1-year experience in similar functions
• Attention to detail
• Fluent in English
• Skilled in the use of IT's, excellent ability in word processing and spreadsheet preparation
• Ability to work under pressure
• Time management skills
• Discretion in dealing with various matters
• Free to travel, driving license
• Age between 24 and 38 years old

We offer a fixed and variable remuneration package based on objectives, travel support, and integration in an attractive project with growth prospects.