Job Title: Administrative Assistant
Department: Administration
Location: Industrial area, Mkalles - Mansouriyeh
Reports To: Operations Manager / General Manager
Employment Type: Full-Time Working hours: Monday to Friday 7:30-16:30


Key Responsibilities:
Administrative Support:
• Handle incoming calls, emails, and correspondence.
• Prepare, format, and file reports, documents, and records.
• Maintain organized physical and digital filing systems (e.g., quotations, POs, invoices, shipping docs).
Logistics & Procurement Coordination:
• Assist in following up on supplier quotations, purchase orders, and shipping documentation.
• Track shipment schedules and liaise with freight forwarders for updates.
• Assist in creating internal checklists and summaries for incoming and outgoing shipments.
Finance & Documentation Support:
• Coordinate with the accounting team to process supplier and client invoices.
• Follow up on outstanding documents (BLs, COs, invoices, etc.).
• Support in organizing and summarizing expenses, payments, and receipts.
Client & Supplier Communication:
• Maintain updated contact lists and correspondence records.
• Send and follow up on basic client and supplier communication.
• Provide support with quotation formatting and document submissions.
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Qualifications & Skills:
• Bachelor’s degree in Business Administration or related field is a plus.
• 2+ years of experience in an administrative or operations support role (preferably in trading/logistics/import-export sectors).
• Excellent written and verbal communication in English and Arabic (French is a plus).
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of document handling related to imports, exports, or logistics is a plus.
• Detail-oriented, well-organized, and capable of managing multiple tasks independently.
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Work Environment:
• Office-based role with occasional communication with warehouse or external suppliers/logistics providers.
• Fast-paced, collaborative environment in a multi-company group structure