Job Summary
The Bookkeeper is responsible for maintaining the accuracy and integrity of the company's financial records on a day-to-day basis. Working closely with the operations and administration teams, the Bookkeeper ensures that all financial transactions are correctly recorded, allocated, and reconciled in a timely manner.
This is a part-time on-site role that requires a detail-oriented individual who is comfortable working across both the company's internal system and Excel-based tools. The role does not require a senior accounting background but does require financial accuracy, consistency, and a solid understanding of basic bookkeeping principles.

I. Core Responsibilities
Purchase Order & Invoice Management
• Review and verify Purchase Orders (POs) created by the operations team to ensure they are complete, accurate, and properly documented.
• Cross-check Purchase Invoices (PIs) against their corresponding POs to confirm quantities, prices, and supplier details match before any payment is processed.
• Ensure each PI is correctly allocated to the appropriate account or cost centre within the system — identifying the right category based on the nature of the order (e.g. inventory, supplies, equipment).
• Flag and escalate any discrepancies between a PO and PI to the relevant manager before proceeding.
• Maintain a clean and organized record of all POs, PIs, and their allocation status.
Account Allocation & Transaction Recording
• Allocate all incoming and outgoing financial transactions to the correct accounts within the system.
• Ensure payments received are accurately recorded and matched to the right membership, service, or product category.
• Review and correct any misallocated transactions identified through daily or periodic checks.
• Maintain consistency in how transactions are categorized to ensure reporting accuracy over time.
Inventory Cost Tracking
• Track the cost of inventory items from the point of purchase through to consumption or sale.
• Monitor the lifecycle of key inventory items — identifying when items are ordered, received, used, and need replenishing.
• Highlight items with unusual cost patterns, high waste rates, or low turnover to management.
• Work alongside the operations team to ensure physical stock counts align with system records and cost data.
Financial Records & Reporting
• Maintain up-to-date and accurate financial records across the system and supporting Excel files.
• Prepare periodic summaries of income, expenses, and inventory costs as requested by management.
• Ensure all financial documentation (invoices, receipts, payment records) is properly filed and retrievable.
• Support management with any ad-hoc financial data requests or reconciliation tasks.
System & Process Compliance
• Work within the company's internal system to log, allocate, and review all financial activity.
• Follow established workflows for PO/PI processing and flag any steps that appear to have been skipped or incorrectly completed.
• Identify and report any irregularities, misuse, or inconsistencies in financial transactions to management.
• Suggest improvements to bookkeeping processes where inefficiencies or risks are identified.

II. Required Competencies
• Accuracy & Attention to Detail: Catches errors in figures, allocations, and documentation before they become larger issues.
• Organisational Skills: Maintains clean, consistent, and retrievable financial records across multiple tools and formats.
• Integrity & Confidentiality: Handles sensitive financial information with full discretion and professionalism at all times.
• Communication: Able to clearly flag issues, ask the right questions, and explain financial discrepancies to non-finance team members.
• Adaptability: Comfortable working across both a custom internal system and Excel-based tools without requiring extensive hand-holding.
• Proactivity: Does not wait for errors to be flagged — actively reviews and verifies records as part of their daily routine.

III. Role Requirements
• Prior experience in a bookkeeping, accounts assistant, or similar finance support role.
• Solid understanding of basic bookkeeping principles — debits, credits, account allocation, and invoice processing.
• Comfortable working with Excel for data tracking, reconciliation, and reporting.
• Ability to learn and navigate a custom-built internal management system.
• High level of reliability and consistency — this role depends on daily attention, not occasional check-ins.
• Lebanese law compliance awareness is a plus — familiarity with NSSF, tax filing timelines, or local financial reporting is beneficial but not mandatory.


This job description is a guide to the nature of the work and is not an exhaustive list of duties. The post-holder will be expected to adapt to the changing needs of the business and perform other duties as reasonably requested