1. Collections & Cash Handling
•Receive daily cash and cheque collections from Van Sales Drivers.
•Verify collections against approved sales invoices, delivery notes, and collection sheets.
•Count, reconcile, and accurately record all received payments in the accounting/ERP system.
•Issue official receipts for all payments received and ensure proper acknowledgment by drivers.
2. Reconciliation & Control
•Reconcile daily collections with system Sales reports and driver documentation.
•Identify, investigate, and immediately report any discrepancies or shortages to the Branch Accountant and CCU Operator.
•Ensure that all collections are properly authorized, supported, and traceable.
3. Safekeeping & Deposits
•Safeguard all collected cash and cheques in the branch safe in line with security procedures.
•Prepare daily cash and cheque deposits in accordance with company timelines.
•Ensure deposits are complete, accurate, and supported by proper documentation.
4. Reporting & Documentation
•Prepare and submit daily collection and cash reports to the Finance and Control Departments.
•Maintain organized filing and archiving of all collection-related documents (receipts, invoices, deposit slips).
•Ensure documentation is readily available for Audits and internal reviews.
5. Coordination & Support
•Coordinate with van Dales Drivers, Sales Supervisors, and Control Teams to resolve collection issues.
•Support the Branch Accountant and Finance team during audits, spot checks, and reconciliations.
•Adhere strictly to company policies, ethical standards, and internal control procedures in all cash-related activities.
Undertake additional responsibilities as required, in line with the scope, level, and objectives of the role