We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to the management and project teams. The successful candidate will be responsible for coordinating daily administrative activities, maintaining accurate records, handling documentation, and ensuring smooth communication between the office, project sites, and various departments.

Responsibilities
Provide day-to-day administrative support to management and project teams.
Prepare, organize, and maintain documents, reports, records, and correspondence.
Assist in preparing and following up on project-related documentation.
Coordinate meetings, appointments, and internal communications.
Handle incoming and outgoing correspondence, emails, and phone calls.
Maintain proper filing systems, both physical and electronic.
Assist in preparing purchase requests, invoices, quotations, and other administrative documents.
Coordinate with suppliers, subcontractors, clients, and internal departments when required.
Follow up on pending documents, approvals, requests, and administrative tasks.
Assist with employee and site-related administrative matters when required.
Maintain updated records of project and office activities.
Support the preparation of reports, presentations, and spreadsheets.
Assist the HR, Finance, Procurement, and Operations teams with administrative tasks when needed.
Ensure confidentiality and proper handling of company information.
Perform other administrative duties as assigned by management.
Requirements
Bachelor’s degree or diploma in Business Administration, Management, or a related field.
2–4 years of experience in an administrative role, preferably within a construction, engineering, facility management, or contracting company.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Good command of English; Arabic is required, and French is a plus.
Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
Ability to manage multiple tasks and meet deadlines.
Strong attention to detail and accuracy.
Ability to work effectively with management, engineers, contractors, and site personnel.
Professional attitude, discretion, and strong interpersonal skills