Personal: Prepare and maintain comprehensive staff reports, including attendance tracking, annual leave records, timesheets, transportation logistics, and work-accident reports. Field Operations Coordination: Coordinate the daily activities and scheduling of field technicians and installation supervisors in accordance with management instructions. Project Progress Tracking: Collect, consolidate, and review daily site reports to maintain accurate and up-to-date project progress records. Document & Correspondence Management: Oversee departmental correspondence, memos, digital and physical files, and overall documentation standards. Contract & Financial Administration: Prepare installation contracts for outsourced erectors and coordinate closely with the Finance department for payment tracking and follow-ups. Municipal & Regulatory Compliance: Compile and manage municipality documentation files, ensuring the inclusion of technical drawings, test reports, and required certificates. Inter-Departmental Communication: Ensure effective communication and administrative alignment between office departments and remote field teams.

Desired Candidate Profile

Skills: Communication: Communicating clearly and concisely, both orally and writing. Organizational: organize the work efficiency. Problem solving: identify the problem and find solution to ensure accuracy. Computer skills: MS Office. Related Experience: Previous experience in a secretarial or administrative role, preferably in a technical, engineering, or field service environment. Education: Diploma or degree in Business Administration, Office Management, Technical, or a related field.