- To perform in a safe and cost-effective way the fulfilment process from order taking to distribution. This affects direct customers, agents, and distributors and all the products for local distribution.
- Daily Schedule coordination with Source
- Communication with transporter for dispatch, FASAH Follow Up and clearance arrangements
- To optimise local distribution of PG and LB deliveries
- To manage the key service providers of distribution activity like Quote , Invoice ,COO,DGD, COA, HS-DA for BOE
- To manage distribution performance to the agreed standards
- Obtain and maintain civil defence approvals for all the fleet, preclearance ,FANR approval
- Maintain IVMS and review monthly
- Manage the movement of all products across the GCC and communication with customer
- To respect and adhere to all the safety, Health and environment rules
- To receive, validate and consolidate local orders for direct and indirect channel and communicate with customer as well internal customers
- To plan loads, consolidate and route shipments
- To deliver product and trigger invoicing
- To manage local carriers and delivery modes
- To manage local delivery business rules
- Manager contractors and haulers
- To manage delivery performance to the agreed standards (cost and quality)
- Have a permanent contact with make supervisors to ensure a flawless ,operations
- Managing and executing the stock withdraw transaction in LB Shell
- Manage the PRO duties for fleet.
- Accrual, booking invoice on time
- Handling Export DG Cargo Shipments (Tanks, Cylinders, Dewars) – Pure Gases and Mixtures
- Arranging Export shipment of Helium Liquid Dewars by AIR (need to apply FANR permit) – full coordination with Sales, Operation Team, Freight Forwarder and Customer -
- Arranging the clearance and delivery of Returned Empty Dewars shipment from Customers by AIR – full coordination with Customer/Shipper and Freight Forwarder
- Arranging the clearance and delivery of Returned Empty Dewars from Iraq – by SEA thru Breakbulk – need to apply MOFA approval
- Handling Import clearance from GCC Countries
- Handling shipments to Karachi by SEA – LCL and FCL
- Handling tanks MEET – full coordination with UAE Forwarder, APME & Oman Team and Destination/Loading Team
- Handling Import shipments from Door-to-door from Supplier (any Mode of Transportation) – need to get quotation from various forwarders and nominate the best one (rate and service wise) - required BID Tab Form for Supply Chain Manager’s approval
- Approving Vendor’s Invoices on a timely manner
- Handling Import shipments from intercompany and ensure that materials will be received on a timely manner
- Handling Export shipments based on Customer’s agreed Delivery Terms, monitor it closely and ensure that shipments will arrive at destination accordingly
- Handling Local Deliveries and documentation required by Customer and obtain all Customs Formalities, inside and outside Jebel Ali Freezone
- Provides teamwork with different departments such as Sales, Production and Co-Logistics Coordinator
- Perform other related duties as required
DIMENSIONS:
- Inquire updated Air, Land and Sea Freights from various freight forwarders
- Generating Delivery Note and Shipping Documents in SAP & LB
- Require full coordination with Sales, Production, Customer and Forwarding Agents to deliver the orders on time
- Ensure that updated freight rates are always given to Sales Team
- Handling Export shipments based on Customer’s agreed Delivery Terms, monitor it closely and ensure that shipments will arrive at destination accordingly
- Handling Import shipments from ROW and ensure that materials will be received on a timely manner
- Approving Vendor’s Invoices
- Arranging Export order shipments to Customer from UAE to ROW
- Arranging Import order shipments from Supplier to UAE
- Handling Import Clearance and Delivery from UAE Airports, Sea Ports and Border to AP Middle East – by Sea, Air and Land Transport
Skills
PRINCIPAL ACCOUNTABILITIES
This position is accountable for the following end results:
- Delivered the Customer’s order on a timely manner
- Received the order purchased from Supplier on time
- Ensure that all Customs Formalities was obtained prior shipment
MINIMUM REQUIREMENTS AND QUALIFICATIONS
- Bachelor Degree of Business or Equivalent
- Minimum 5 years experience in Logistics (GAS INDUSTRY-ADVANTAGE)
- Knowledge of ERP system (SAP)
- Good communication & motivational skills
- Problem solving skills
- Familiar with the Industrial Gas business
- Good knowledge in safety
- Should have good patience and be a good listener