1. Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to our guidelines.
2. Ensure that all financial documents are accurately supported, approved, and coded and that all checkbooks, checklists, petty cash, AR & AP are maintained correctly.
3. Manage banking, accounts, and balances effectively and efficiently, including undertaking monthly bank reconciliations, foreign exchange management, and cash flow management promptly.
4. Support the Programs Unit in the management of the Forecasted budget and reporting expenditure based on our set dates and guidelines.
5. Contribute to annual/quarterly budget development and reporting.
6. Support in preparation of monthly expenditures concerning budget reports and inform management on a timely basis.
7. Undertake periodic checks of assets, and prepare reports for management.
8. Collaborate with internal and external auditors to ensure successful audit.
9. Maintain a well-organized physical and electronic archive of financial documentation.
10. Support the Finance & Administration Coordinator in undertaking all finance and administration-related responsibilities