About the Candidate:

We are seeking a very proactive and extremely detail-oriented candidate for the position of

Personal Assistant who will be based in Lebanon.

The Personal Assistant is responsible for the organization and coordination of office operations,

procedures and resources of the Managing Partner to facilitate effectiveness and efficiency for

the entire organization.

The position reports to the Managing Partner.

Core Mandatory Requirements:

1. Qualification:

• Bachelor's degree in Business Administration, Management, Public

Relations, or any related field;

• A Master Degree is a plus.

2. Experience:

• A minimum of 2 to 5 years of office administration experience;

• Experienced as a PA with the high ability to manage the office tasks;

• Event planning experience is highly desired.

Key Duties and Responsibilities:

• Coordinate appointments, business meetings and handle the Managing

Partner’s calendars and schedules;

• Compose and edit letters, documents, emails, proposals and ensure follow up

with those that require answers, responses, and written replies;

Oversee general office operations on a day-to-day basis;

• Maintain office conditions and arranging necessary repairs;
• Manage office budget and ensure accurate and timely reporting;
• Delegate assignments to ensure maximum productivity;
• Coordinate business travel, including flight, visa, hotel, and car rental

reservations

• Produce reports, compose correspondence, write minutes of meeting and

draft new contracts;

• Attend meetings as recommended by the Managing Partner, and ensure

following-up on decisions in minutes of meetings and its proper execution;

• Prepare meeting agendas;
• May conduct research (within skills and expertise) to assist with prospecting or

projects

• Responds to and resolves the team’s administrative inquiries and questions.
• Perform other duties and responsibilities as assigned.

Skills

Professional Knowledge and Skills:

• Ability to provide the needed support in the management of the team and

the company’s foreign partners;

• Understanding of project management and the skills needed to forecast

and plan ahead;

• Excellent correspondence and typing skills;

• Accurate reporting skills;

• Strong task management;

• Proposal preparation;

• Researching skills.

• Understanding of clerical procedures and systems such as recordkeeping

and filing;

• Knowledge of, or ability to quickly acquire, familiarity with social media;

• Extremely proficient with Microsoft Office Suite;

• Proficient in English, French and Arabic.

4. Mandatory Personality Skills:

• High level of professionalism and a strong ability to relate to people of all

business levels;

• Ethical, Loyal and with strong values;

• Positive and motivated;

• Ability to travel to our market

• Strong Communication skills:

o Phone;

o Meetings with high profile clients;

o Events and exhibitions;

• Strong organizational skills;

• Excellent interpersonal and people skills;

• Detailed oriented & Professional;

• Ability to work independently and reliably;

• Ability to work under pressure;

• Flexible and adaptable in various situations and when interacting with

many different personalities;

• Ability to organize and prioritize tasks including delegation of tasks when

appropriate;

• Team player;

• Ability to learn fast.