Key Responsibilities:

Office Management:

Maintain and organize office files, documents, and records.
Manage office supplies and ensure inventory is adequately stocked.
Coordinate office maintenance and liaise with service providers.

Communication:

Answer and direct phone calls in a professional and friendly manner.
Draft and edit emails, memos, and other correspondence.
Greet visitors and assist with their inquiries.

Scheduling and Coordination:

Manage calendars and schedule appointments, meetings, and conferences.
Coordinate travel arrangements and accommodations for team members.
Assist in organizing and planning company events.

Data Entry and Record Keeping:

Input and update data in databases and spreadsheets.
Maintain accurate and organized records of various documents.
Prepare reports and presentations as required.

Administrative Support:

Assist in the preparation and distribution of internal and external communications.
Handle incoming and outgoing mail and packages.
Provide general administrative support to team members.

Meeting Support:

Prepare meeting agendas and take meeting minutes.
Coordinate logistics for meetings, including room setup and catering.
Ensure necessary materials and resources are available for meetings.
Problem Solving:

Address and resolve administrative issues as they arise.
Identify and implement process improvements to enhance efficiency.

Confidentiality:

Handle sensitive information with discretion and maintain confidentiality.
Qualifications and Skills:

High school diploma or equivalent; additional education or certification is a plus.
Proven experience as an administrative assistant or in a similar role.
Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Attention to detail and accuracy in work.
Ability to work independently and as part of a team.
Problem-solving and decision-making skills