Main Operational Responsibilities:
ORGANIZATIONAL FOCUS & SCOPE
- Leads weekly operation meetings with the department, with the Minutes of Meeting being sent
out soon afterwards to the Facility Management Teams, Sales, Procurement and Area Managers.
- Mentors the Team Leaders/Supervisors and Mobile Teams on how to deal with clients, be
presentable, helpful and polite with them.
- Mentors the Team Leaders/Supervisors and Mobile Teams on how to ensure the client feels that
the team is there for his/her benefit, by acting as Client Representatives rather than simply
contractors.
INSTRUCTIONAL FOCUS & SCOPE
- Supervises and trains project team members as necessary.
- Ensures all project staff is equipped with all the required tools, uniform, and machinery needed at
all times.
- Ensures all project staff is on time and working efficiently.
- Ensures all project staff’s well-being is taken care of.
- Ensures all project staff driving company vehicles are:
o Driving safely and abiding by Traffic Rules.
o Keeping the vehicles clean and in good condition.
o Using the vehicle for company purposes only.
o Delivering the Fuel Consumption Invoices to the Accounting Department on time.
- Submits project scheduling in advance and Project Progress Reporting to the Area
Manager/Managing Director and/or the Client on agreed intervals.
- Ensures the project teams are briefed and aware of their required tasks ahead of time.
- Provides the client/consultant/etc. with the required documents, drawings, submittals, samples,
approvals, handing over invoices and payments.
- Supports the Client Account Manager during the presentation of this report to the client.
- Schedule, coordinate and oversee the maintenance contracts of Sub Contractors such as Generator
and Elevator companies.
- Establishes good relations with the Sub Contractors such as Generator and Elevator companies to
ensure smooth operation.
- Performs Regular Spot Checks on the Team Leaders/Supervisors and Mobile Teams to ensure all
operations are running on schedule.
- Coordinates with the Sales Department to create the Maintenance Checklists custom-designed for
each client and in coordination with the scope of work agreed by contract.
- Ensures that the Team Leaders/Supervisors and Mobile Teams are performing these maintenance
checklists in full by keeping track of the reports and following up on any pending issues that need
attention.
- Provides internal site updates to the Area Manager/Managing Director for all sites being handled
by the Project Engineer; including pictures, drawings, etc.
- Tracks and reports all project variations to the necessary parties regarding the BOQ, Pricing
changes and ensuring client coordination for any re-measurable items.
- Reports all communications in writing both internally and with the client.
EXECUTIVE FOCUS & SCOPE
- Prepares specifications for purchase of materials and equipment
- Investigates and tests vendors' and competitors' products.
- Requests all the materials for site execution with a lead time of at least 2 working days.
- Schedules and Oversees Annual Preventive Maintenance of each Project.
- Contributes and Approves the Annual Preventive Maintenance Report of each Project
encompassing all photographic, video and written substance submitted by the Site Supervisor.
- Ensures delivery of all materials to the client by issuing Delivery Notes and in coordination with
the Accounting Department.
- Ensures all petty cash and other supplier invoices are delivered to the Accounting Department on
time and in detail.
- Ensures all items delivered to the client are eventually invoiced or returned to the store.
- Takes the correct initiative in daily tasks by considering the relative costs and benefits of
potential actions and their effect on the client and the company.
RESOURCES FOCUS & SCOPE
- Ensures that all company resources are being utilized efficiently minimizing waste.
ETHICS / BEHAVIORAL FOCUS & SCOPE
- Remains Discrete and Confidential.
- Respects all cultures in the Company.
- Remains neutral with regards to any Political and Religious affiliation.
Tools & Skills needed for the job:
- Gives full attention to what other people are saying, taking time to understand the points being
made, asking questions as appropriate, and not interrupting at inappropriate times.
- Determines causes of operating errors and deciding what to do about it.
- Understands written sentences and paragraphs in work related documents
- Generates or adapting equipment and technology to serve user needs
- Identifies complex problems and reviewing related information to develop and evaluate options
and implement solutions
- Determines how a system should work and how changes in conditions, operations, and the