Position          Accountant

Location         Beirut

Contract         Fixed Term, until December 31st 2024.

Opening          04/03/2024

Closing           10/03/2024

Job Summary:

The Accountant is in charge of preparing, recording, reconciling and analysing the accounting records and financial reports of the delegation/other structure under his/her responsibility.

Objectives and Tasks:

Prepares and posts accounting entries in the accounting software on regular basis, including but not limited to: (40%)

Management of Cash and Bank entries

a.    Checks the supporting documents and enters the transactions in the system on daily bases. Processes invoices and private charges: checks that they are adequately supported by the necessary documents (SR, OD, receiving slip, etc.) and approvals.

b.    Reconcile daily cash statement with cashier.

c.    Imputes all the Bank payments for suppliers that we have chosen not to register in the Address Book.

Management of Non-cash entries

a.    Imputes & updates the Statistical accounts.

b.    Imputes adjusting entries which are done for the current period (e.g. private use of telephone / vehicles).

 Imputes all correcting entries which are concerning prior periods.

 Cover Cashier position upon request.

  Invoice management in JDE / IRIS:

a.    Inputs invoices in JDE according to their type, invoices of registered suppliers follow different steps in JDE:

For non-supply chain invoices (without PO)

With pre-logging: Redistribution / Manual Payment

Without pre-logging: Direct Voucher Payment

For supply chain invoices (with PO)

With pre-logging: Redistribution / Voucher match / Manual Payment

Without pre-logging: NA

b.    Prepare financial documentation for sending to FAD_FSS.

Participates in Monthly and Yearly Closing activities, including but not limited to: (10%)

1.    Withdraws bank statements, inputs bank charges, makes the bank reconciliation with a zero balance on a bi-monthly basis.

2.    Makes sure that all supporting documents are attached to his/her related batches, and that all are duly signed and stamped.

3.    Prepares the archiving (pouch) of his/her related batches. Photocopies and files invoices and documents related to his/her batches as needed (VAT, HR related, training, etc.).

4.    Scan documents when required.

5.    Archiving the finance department files (depending on ICRC emergency phase)

Ensures Accuracy and Completeness of accounting transactions in accordance with financial procedures, including but not limited to: (20%)

1.RES CTM: Responsible to answer comments and do corrections related to his/her work.

2.Balance Sheet Accounts and Inventory Accounting:

·        Prepares balance sheet accounts, balancing and reconciling accounts (e.g. 200000,209900,220000, 248500, 248530, 248600, 390000, 441900,447300,447400,447900, 447060, 45xxxx, 490020) Do the proper follow up and send reconciliation file to administrator at the end of each month.

·        Follows and consults the F&A manual regularly to be up to date with changes at all times.

3.Quarterly Confirmation:

·        Coordinates with coop and LRC on quarterly basis to confirm the balances of account 456610.

·        Reconciles accounts 390000 & 580000 providing the necessary supporting documents.

·        Revises VAT refunds, reconciles account 441900 making sure adjusting entries are entered.

·        Provides in a timely and accurate manner the quarterly confirmation/reconciliation of balances related to these accounts.

·        Compiles balance sheet confirmations from the accountants and prepares message to RES_CTM.

·        Prepares documents and replies to other internal and external auditors as needed.

Performs integrity checks of accounting entries made on regular basis, including not limited to: (10%)

·        Sends consolidated and monthly expenses at the end of each month.

·        Answers to private charge queries timely.

·        Produces customized extracts as requested concerning budget and expenses.

·        Ensures on daily basis that no backlogs are cumulating in transactional and control tasks.

·        Ensures on daily basis that there are not unposted batches and if so, initiate active action to remediate and chase missing documents.

·        If requested by the hierarchy, participate at the definition of the general and specific objectives of the finance team.

·        Ensure files are up-to-date at all times and participates in archiving efforts.

Identifies anomalies or other issues and reports them to his/her supervisor: (10%)

·        Immediately reports to the Administrator any irregularity.

·        Overall, uses his/her knowledge, experience, and best judgement to ensure a fair and accurate accounting of the delegation.

·        Ensures the delegation's compliance of the financial procedures and guidelines.

Knows, applies, and complies with all administrative and financial procedures and deadlines linked to his/her work: (10%)

·        Electronic and physical filing of files under his/her direct responsibility.

·        Contributes to the general filing and archiving of the accounting department.

·        Contributes to the timely and accurate fulfilment of accounting deadlines.

·        Ensure necessary administrative work is implemented on time

·        Knows, applies and complies with all the administrative procedures linked to his/her work (financial

·        reporting, etc.)

·        Keeps files up-to-date at all times: e.g. book entries, etc.

·        Registers and treats information (general and specific) accurately and with confidentially.

·        Understands the three components of the Red Cross/Red Crescent Movement

General Duties:

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Job Details:

Job Location: Beirut

Working Schedule: Monday to Friday from 8am to 5 pm

Contract Type: Fixed Term, until December 31st 2024.

Salary Package: USD 1’570 – 2’641(As per ICRC salary scale, salary setting processes will determine fair setting in coherence with the qualifications of the applicant and the requirements of the job).

Opening          04/03/2024

Closing           10/03/2024

Submission Guidelines

We thank you in advance for uploading your CV.

Due to the large volume of applicants, we are unable to respond to application queries. Only short-listed candidates will be contacted.

The ICRC is committed to creating an inclusive working environment for all its employees. Inclusion is embedded in the principles and values of the Movement – as it is committed to non-discrimination, as confirmed by the principles of humanity and impartiality, and is open to all, as confirmed by the principle of unity. 

We are continually taking steps to improve diversity and inclusion within the organization as well as ensure it is embedded in our programming.

We are committed to ensuring fair and equitable recruitment and promotion opportunities for all individuals and welcome all qualified candidates to apply to positions at the ICRC. Further, we are committed to achieving gender parity for our staff in management positions, as part of our institutional strategy objectives related to inclusion.

We aim to ensure career development opportunities for staff, our delegation is responsible for setting objectives to ensure more diverse management teams in our context. In parallel, the HR / People and Culture (PAC) Team accompanies and supports this process with the aim of setting people up for success in their future roles.

The ICRC guarantees the protection of personal data and takes the necessary steps to protect employees’ personal data against unauthorized access and transfer. This also applies when the employer entrusts third parties with the processing, preservation and recording of personal data.

Recruitment & Selection Process

1.Written Test 50% Passing grade: 60/100

Highest 5 graded-succeeding candidates to be considered for the interview.

2. Interview 50%

Total average weighted score will identify the candidate selected for the position.

Skills

Position Requirements:

Minimum Qualifications:

Years of experience required: 2 years of experience in similar field

Level of education: Bachelor’s degree

Field of education: Accounting

Languages: Arabic (Native) English (Full Professional working)

Computer Literacy: Advanced

Required Competencies

Key Competencies:

• Leadership (Basic)
• Accountability (Expert)
• People management (Basic)
• Teamwork & Collaboration (Advanced)
• Representing the ICRC (Advanced)
• Beneficiary & Client focused (Expert)

Functional Competencies:

• Financial accounting management (Basic)
• Financial analysis and reporting (Basic)
• Financial management (Basic)
• Financial internal control and compliance (Basic)
• Financial applications and processes (Basic)