Position          Protection Data Administrator

Location         Beirut

Contract         Fixed Term, until December 31st 2024

Opening          07/03/2024

Closing           14/03/2024

Job Summary:

The Protection Data Administrator is responsible for processing data collected by the ICRC to support its activities on behalf of people entitled to ICRC protection & assistance. He/she contributes to the implementation of policies, rules and procedures in the field of Protection data management to support Protection operational activities, decision-making through data processing and provides support for information analysis.

Objectives and Tasks:

• In charge of entering and processing data in various databases and tools (Prot6, Resolve, etc), based on different forms, cards, messages, tables, etc.
• Understands and applies the data entry procedures of the different tools used (Prot6, Resolve, etc).
• Understands the individual follow-up process of the main categories of beneficiaries and, through the reading of their full history or individual file, reports proactively any identified discrepancy or delay to the Deputy Protection Coordinator in Charge of Data.
• Controls, corrects and completes the data input made by the delegates and the field officers according to the data entry procedures.
• Carries out data corrections under the supervision and/or the request of the Deputy Protection Coordinator in Charge of Data.
• Updates the paper filing with all relevant documents (individual files, reference files, registrations cards, etc.); creates the individual files for the new beneficiaries; and attaches electronic documents to Prot6 and/or Team space according to the procedures.
• Processes the Protection Archive documents to send to Geneva.
• Carries out office work such as scanning, photocopying, filing, etc.
• Contributes to the protection and security of individuals’ personal data.
• May be asked to translate forms and data from the local language to English and vice versa.
• Carries out basic data analysis upon the Deputy Protection Coordinator in Charge of Data’s request.

RELATIONSHIPS

Internally:

• Liaises with delegates and field officers for clarification of unclear data related to individual follow-ups.
• Provide advice in relation to data entry, data entry procedures, data collection and workflows to the Protection team.
• Informs the Deputy Protection Coordinator in Charge of Data of any dysfunctions in the daily work and report any technical errors on the database.
• Has a proactive approach and participates in a constructive dialogue in the department (shares propositions, difficulties, experiences, constraints).

Externally:

·      May interact with counterparts in National Societies, external stakeholders and beneficiaries.

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement.
• Understands and adheres to the ICRC Code of Conduct.
• Understands the roles of the components of the International Red Cross and Red Crescent Movement.
• Respects and observes staff regulations and security rules at all times.
• Represents the ICRC in a professional manner at all times.
• Develops and maintains a pleasant and conducive working environment with colleagues and line manager.
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.

Additional Duties:

• Assists, upon request, with other tasks not specifically mentioned in this Job Description.
• Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image
• Takes responsibility for their own professional learning and development.

Job Details:

Job Location: Beirut

Working Schedule: Monday to Friday from 8 am to 5 pm

Salary Package: USD 1'570 – 2'641 (As per ICRC salary scale, salary setting processes will determine fair setting in coherence with the qualifications of the applicant and the requirements of the job).

Submission Guidelines

We thank you in advance for uploading your CV.

Due to the large volume of applicants, we are unable to respond to application’s queries. Only short-listed candidates will be contacted.

The ICRC is committed to creating an inclusive working environment for all its employees. Inclusion is embedded in the principles and values of the Movement – as it is committed to non-discrimination, as confirmed by the principles of humanity and impartiality, and is open to all, as confirmed by the principle of unity. 

We are continually taking steps to improve diversity and inclusion within the organization as well as ensure it is embedded in our programming.

We are committed to ensuring fair and equitable recruitment and promotion opportunities for all individuals and welcome all qualified candidates to apply to positions at the ICRC. Further, we are committed to achieving gender parity for our staff in management positions, as part of our institutional strategy objectives related to inclusion.

We aim to ensure career development opportunities for staff, our delegation is responsible for setting objectives to ensure more diverse management teams in our context. In parallel, the HR / People and Culture (PAC) Team accompanies and supports this process with the aim of setting people up for success in their future roles.

The ICRC guarantees the protection of personal data and takes the necessary steps to protect employees’ personal data against unauthorized access and transfer. This also applies when the employer entrusts third parties with the processing, preservation and recording of personal data.

Recruitment & Selection Process

1.Written Test 50%

Passing grade: 60/100

Highest 5 graded-succeeding candidates to be considered for the interview

2.Interview 50%

Total average weighted score will identify the candidate selected for the position.

Skills

Position Requirements:

Minimum Qualifications:

Years of experience required: 2 years previous experience with databases and data management (specialized software).

Level of education: Bachelor’s degree.

Field of education: Information-management background or any relevant field.

Languages: Arabic (Native) English (Professional working) French (Limited working).

Computer Literacy: Advanced.

Required Competencies

• Leadership (Proficient)
• Accountability (Advanced)
• People management (Basic)
• Teamwork & Collaboration (Advanced)
• Representing the ICRC (Proficient)
• Beneficiary & Client focused (Proficient)
• Data analysis and management (Basic)
• Results and Quality Focus (Proficient)
• Planning and Organizing (Basic)
• Data Protection (Basic)
• Problem solving (Basic)