KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Cross-checking the received invoices/supporting document hard copies and compare it with the excel file sent to ensure that the documents received are accurate and are against contracts.
- Handling daily vendors communication and inquiries referring to invoicing.
- Share the open deliveries with commodity accounting on regular basis and request them to follow up with concerned staff members for completion.
- Create new pre-requisition, purchase orders, service entry sheets, and goods receipt notes.
- Prepare a cash forecast for finance monthly.
- Check validity of open GR (if they are still valid or not),
- Share the list of open POs exceeding 90 days with concerned spending units.
- Monitor the info requested section on the Invoice Tracking System (ITS) application.
- Process invoices by preforming invoice match for all invoices in relation to Gaza Response in Egypt and generate weekly reports.
- Coordinate with suppliers to ensure that invoices are being submitted during the requested period and processed.
- Manage the offline tracker that records all invoices, aligned SES, and current step.
- Manage and organize the archiving of all invoices.
- Manage the request to coordinate with vendors to collect the necessary paperwork for vendor amendment and or registration
Skills QUALIFICATIONS AND EXPERIENCE REQUIRED: Education & experience:A bachelor's degree in a related field.Strong knowledge of funds management and or finance, warehousing, transportation modules, and Business Management or other related field, additional years of related work experience and/or training/courses.Advanced IT application and strong data management skills including SAP ECP, Microsoft office, especially Microsoft Excel.5 years of experience working in logistics, preferably humanitarian logistics.Languages:Fluency (Level C) in oral and written communication in English and in Arabic