We are looking for a Sales Administrative Assistant to be responsible for assisting sales team achieve their goals by managing and coordinating sales requirements.

Responsibilities

• Follow up with sales team daily on their visits as per their weekly plans and archive it.
• Preparing all quotations for the sales department in coordination with the sales support department and updating the sales quotations ref.
• Preparing the internal P. O’s and the acknowledgments for all P. O’s types and all related processes, and Updating the sales P. O’s acknowledgments Ref.
• Follow up and ensure that sales team has sent Plan and report (Daily, Weekly, Monthly, Quarter, Half year, yearly).
• Handling tenders’ preparations (booklet revision, payments, quotation, etc.)
• Coordinating with other departments such as accounting, Purchasing, and human resources to ensure that all orders are collected and filled correctly and on time.
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
• Developing and maintaining filing systems to maintain sales records, prepare reports, and provide financial information to the finance department.
• Coordinating and responding to requests for internal meetings for sales team.
• Check frequently the completion of regular reports.
• Preparing all contracts that are related to the sales team and following their process.
• Filling the customer data sheet in coordination with the sales support department.
• Assist sales manager and team with coordination of schedules, appointments, daily operational tasks, and travel arrangements.
• Follow up with Sales manager regarding any required report, duty, evaluation, documentation, etc.

Job Requirements: 

- Bachelor’s degree of Business Administration 

Skills and Competencies:

· Time Management and Multitasking

· Communication Skills and active listening

· Problem solving and creativity

· Presentable

Knowledge and Experience:

Years of Experience:1-2 year of experience in the sales and administration field

Preferred: Training course or workshops in business administration field

Technical Skills:

Excellent computer skills

Language Skills:

Excellent English