SAKA Trading S.A.L. is looking for a dedicated, highly organized, and detail-oriented Offshore Administrative Officer to join our team. This position will handle international suppliers, clients, and orders, supporting our global operations.

Job Responsibilities: not limited to

Maintain and update the international suppliers list.
Maintain current international clients’ relationships.
Reply to all customer queries.
Receive client orders and requirements.
Review client orders and proceed with coordination and follow-up.
Integrate items into the system.
Negotiate with suppliers and compare quotations minimizing costs.
Setting prices based on assigned range and requesting approval from concerned parties.
Prepare quotations for clients.
Prepare required documents and invoices.
Track orders and update clients.
Coordinate with the Head of Supply Chain regarding shipment planning, tracking, and documentation.
Follow up with clients on payments and dues according to set contract terms.
Coordinate with the Accounting department on client receivables, payment terms, invoices, and installments.
Coordinate with the Accounting department on suppliers’ payables, payments, and statement of accounts reconciliation.
Coordinate with the Marketing Department on all marketing activities in the international markets (campaigns, signage, social media, etc.)
Handle administrative tasks related to the international offices (bank accounts, registration, etc.)
Prepare required reports (purchase expenses, client list, order records, quotations, markets, suppliers list, etc.).
Job Qualifications/Requirements:

Bachelor's Degree in Business Administration or Management
0-2 years of experience in an administrative role or similar position
High attention to details
Good computer skills
Good communication and negotiation skills
Good customer service
Good reporting skills
Excellent time management
Good research and analytical skills