Looking for an event coordinator:

- General objective of the job:
The Events Coordinator is responsible for coordinating the events with the events planner in a timely and accurate manner complying with the relevant operations guide. S/he ensures all the work processes are conducted according to the workplan and is responsible for the customer satisfaction.

I. Roles and Responsibilities
• Conducts initial meetings with clients to discuss their needs and conducts further planning meetings whenever needed;
• Updates the Bookings online at the venue for events while ensuring no overlapping of schedules happens;
• Communicate with all the involved stakeholders including suppliers, the venue event planner, waiters, staff, caterers, cleaners etc.
• Regularly updates the clients on the details of the events including any change to the plan to
ensure proper communication and agreements;
• Resolves issues that may arise during the events in a quick and professional manner and
following the operational guide;
• Ensures that the tea inventory is updated on a daily basis on the online system;
• Helps in tea packaging and gifts setup for the Blue House brand
• Issues invoices for the events and for the tea orders;
• Arranges all the logistics for the tea orders including pickups with the Delivery Company “Waklini” and with the Taxi and ensures drop-offs are done in a timely manner;
• Supervises the Cleaner and ensure the main tasks are completed as per the cleaning guide;

II. SCHEDULE:
• Tuesday till Saturday from 9am till 5pm, with 30mins lunch break

III. LOCATION:
• Gemmayze, Beirut, The Blue House Villa