We are seeking a highly organized and proactive Executive Assistant and Office Manager to join our dynamic team. This role is crucial in ensuring the smooth operation of our office and providing top-notch support to our executive team. The ideal candidate will be a multitasker with excellent communication skills and a strong ability to manage various administrative and office management tasks efficiently.

Key Responsibilities:

Executive Support:

• Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on behalf of the executive.
• Take minutes of meetings, follow up on action points, and ensure timely completion of tasks.
• Assist in research, review, and proofread documents.
• Draft due diligence reports and summaries for corporate clients.

Office Management:

• Manage and maintain office operations and supplies, ensuring the office is well-stocked and organized.
• Coordinate office equipment maintenance and repairs, liaising with vendors as necessary.
• Manage office lease agreements, including renewals, terminations, and rental fee payments.
• Prepare monthly payroll, expense reports, and related statements for CEO approval and signature.
• Handle all payments, manage petty cash, and ensure proper documentation and tracking.
• Implement and enforce office policies and procedures to maintain an efficient work environment.
• Manage the office budget, track expenses, and ensure costs are kept within budget.

Administrative Duties:

• Organize and coordinate office operations and procedures to ensure organizational effectiveness.
• Communicate with stakeholders to build and maintain positive relationships.
• Ensure effective management and follow-up of staff members.

Skills

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong attention to detail and problem-solving skills.
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to [اضغط هنا لمشاهدة البريد اﻹلكتروني]