Responsibilities
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Ensure reception area is tidy and presentable, with all necessary stationery and material.
- Update calendars and schedule meetings – Booking Meeting rooms.
- Answer, screen and forward incoming phone calls.
- Greeting with the titles (Mr. Mrs.).
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and offices.
- Perform other clerical receptionist duties such as filing and photocopying.
- Order front office supplies by Departments including Pantry.
- Coordinate with Couriers – Mainly DHL.

Maintenance:
- General Invoices to be entered on Tawfeer Engine software system.

Accounting:
- Support all Vouchers receivers.
- Reconciliation.
- Data entry.
- Filing.

Logistics:
- Arrange travel and accommodations bookings.
- Booking restaurants.
- Preparation in welcoming and hosting guest’s.
- Assisting in the imports documents.
- Assisting in banks documents.
- Support in providing visa requirements such as invitation letters, Bank statement and documentations for consulates and government units for travel, etc.
- Coordinating with the supported and unsupported items by government.
- Coordinating with Rice samples to be sent abroad for tasting.
- Filing – scanning
- Entry permits preparation and documentation for all the ministries