Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

1- Office/Unit/Project Description

Lebanon continues to confront an unprecedented financial and economic crisis facilitated by a history of violence, volatility, and social inequality that has undermined the subsistence capacity of already vulnerable populations. The country continues hosting the largest numbers of refugees per capita in the world (almost 1 in 3), estimated at 1.5 million displaced Syrians along with 31,400 Palestine refugees from Syria, 35,000 Lebanese returnees, and a pre-existing population of more than 174,422 Palestine refugees, and risks for new displacement waves are rising with a deteriorating geopolitical environment. This multi-layered crisis has devastating impacts on the social, economic and environmental capital of the country and, increasingly, on its social cohesion and stability as well.

Communities hosting large numbers of displaced populations have to face, with inadequate institutional capacities, fast-dwindling resources, and insufficient collective approach, the lingering consequences of the Syrian displacement crisis, exacerbated since 2019 by a severe economic, fiscal and governance meltdown, while pressure from climate change keeps increasing. This state-of-affairs undermines their capacity to cope with the immediate impacts of the compounded crisis – including breakdowns in essential services, rising poverty and the stiffening of inter- and intra-community tensions – and curtails their ability to overcome systemic challenges through a development approach, including, but not limited to, the protracted presence of displaced populations with no durable solutions in sight.

The Lebanon Host Community Support Project – Phase 2 (LHSP 2.0) Project builds upon the long accumulated experience and lessons learnt of implementing the LHSP since 2014. LHSP 2.0 proposes to anchor more firmly stabilization activities into an integrated local development paradigm, to work more at an area-based level in clusters and unions and to strengthen its support to municipal capacity development, in order to increase impact and sustainability of stabilization support.

At The Local Level, The LHSP 2.0 Aims To Help Increase Coping And Sustainable Development Capacities In Host Communities And Create a More Enabling Environment For Mitigating And Preventing Tensions By

• reducing perceived competition between different population groups over public services, livelihood and economic opportunities by helping to maintain and increase service outputs and create economic opportunities, in a context of acute incapacitation of the public and private sectors to maintain their levels of operations and to mitigate negative crisis impacts over populations, Lebanese, displaced or refugees; and
• providing conflict-sensitive and inclusive dialogue and decision-making spaces where different components of local communities can explore and agree peacefully on their common interests and build their own pathway to a more sustainable future.
  
  
  

The Project Has Four Outputs

Output 1 Local governance for stabilization Mechanisms and capacities built in hosting areas for generating and implementing in a conflict-sensitive and gender-transformative manner local plans that can help prevent and respond to tensions and sustainably reduce multi-dimensional vulnerabilities.

Output 2 Essential services & infrastructure Physical infrastructure, including for energy supply, enhanced and more sustainable service delivery models promoted to secure affordable access to basic and social services, including energy supply, for vulnerable groups and hosting communities.

Output 3 Livelihoods & local economic recovery Decent livelihoods opportunities paying living income increased for vulnerable groups, including women, youth and people with disabilities, and opportunities for low-carbon and inclusive economic recovery generated, including through the social enterprise sector.

Output 4 Social peace & social capital Community-based peacebuilding initiatives, including in schools and media space, supported to help reduce tensions, prevent violence, including against women, and create an enabling environment for collective action for the public good.

2- Scope of Work

Under The Direct Supervision Of The Senior Engineers And The Overall Guidance Of The Chief Technical Advisor, The Incumbent Will Perform The Following Functions

• Provide support in the Procurement process and related tasks:
• Oversee adherence to administrative, and technical requirements, assuring compliance to UNDP’s rules and regulations.
• Focal point for the engineering and procurement units following up on MEMOs, NTFs, Eval docs, certificates of completions, performances.
• Review terms of reference (TOR) of services, civil work, and goods projects, making sure that all their required docs are included and share with the procurement prior posting on UNALL.
• Review and clear the evaluation report in coordination with the engineering unit prior submitting on Quantum.
• Maintain implementation schedules for ongoing projects and track their progress against baselines.
• Overview and Assist Procurement Assistants’ work in support to the procurement processes.
• Responsible for delivery, tracking and budget support related tasks:
• Follow up and monitor deadlines for payment milestones of contracts / POs and ensure all the payments within the Donor (s) deadline.
• Keep track of expenditures in relation to direct implementation of activities
• Coordinate closely with the LHSP M&E-Reporting Officer, Head of Engineering Unit, and the Senior Adm/Finance Officer, and tracking of activities.
• Prepare Logs for procurement plans, funds and budget tracking and regular activity updates.
• Provide support for effective administrative control of the project.
• Prepare engineering logs, send them daily to the concern parties and coordinate with all the concerned parties in order to make sure that the documents are well received.
• Prepare timely field reports on progress of various projects.
• Assist in the preparation of monthly, quarterly and final progress reports.
• Manage and administer all contracts related to projects under his/her responsibility.
• Keep accurate records and archives of all projects/activities, including financial records, data, pictures, reports, correspondence and minutes with respective municipalities and contractors.
• To Support LHSP team with additional tasks as required.
• Support knowledge building, knowledge sharing and capacity building relevant to the assigned project.
• Participate in training and organize briefings on internal procedures for the project staff.
• Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
  
  
  

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

3- Institutional Arrangement

The Administrative and Procurement Associate will be working under direct supervision of the Senior Engineers and the overall guidance of the Chief Technical Advisor.

4- Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

Thematic Area Name Definition

Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Direction & Strategy System Thinking Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Direction & Strategy Effective Decision Making Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Business Management Risk Management Ability to identify and organize action around mitigating and proactively managing risks

Business Management Operations Management Ability to effectively plan, organize, and oversee the Organizations business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms

General (across the functions)

Public relations Ability to build and maintain an overall positive public image for the organization, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public

5- Minimum Qualifications Of The Successful NPSA

Min. Education requirements

• Completion of Secondary Education is required; or
• University Degree in Finance, Business Administration or equivalent field will be given due consideration, but it is not a requirement.
  
  
  

Min. Years Of Relevant Work Experience

• Minimum 7 years (with a secondary education) or 4 years (with a bachelor’s degree) of progressive relevant experience in procurement and dealing with contractors.
  
  
  

Required Skills

• Experience in working on contract compliance.
• Advanced computer skills, including word processing (Word), spreadsheet (Excel) and data management programmes.
  
  
  

Desired skills in addition to the competencies covered in the Competencies section

• Prior experience working in international and/or local NGOs/agencies is an asset.
• Knowledge of UN operational functional services, regulations, rules, procedures and processes is an asset.
• Prior experience working on engineering projects is desired.
  
  
  

Required Language(s) Fluency in written and spoken English and Arabic is required. Knowledge of French is a plus.

Professional Certificates Not Applicable

6- The following documents shall be required from the applicants:

• Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
• A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
• Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
  
  
  

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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