Key Responsibilities:
• Meeting Management:
• Manage the Chairman's calendar, scheduling meetings, and ensuring all appointments are
timely and organized.
• Prepare meeting agendas and take minutes, ensuring follow-up on action items.
• Travel Coordination:
• Arrange and book travel itineraries, including flights, accommodations, and ground
transportation.
• Prepare travel documents and ensure compliance with travel policies.
• Event Management:
• Manage event calendars and bookings, liaising with vendors and stakeholders as
necessary.
• Administrative Support:
• Provide general administrative support to the Chairman as required, including handling
correspondence, managing documents, and maintaining records.
• Assist in the preparation of reports and presentations.
• Home and Personal Support:
• Manage the Chairman’s household utilities and oversee home staff to ensure smooth
operations.
• Coordinate with the Chairman's family and guests on arrangements, including
accommodations, travel bookings, and other personal logistics.
• Assist in organizing events or gatherings for family members, managing reservations,
tickets, and other arrangements as needed.
Qualifications:
• Minimum of 5 years of experience as a personal assistant or executive assistant to C-level
executives or administration managers in an international environment.
• Exceptional organizational skills and attention to detail.
• Strong communication skills in both French and English, with the ability to interact
effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite and familiarity with calendar and travel
management tools.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and the ability to work independently