We are seeking a proactive and detail-oriented Administrative Assistant to support the Admin Manager in managing insurance policies for the company’s operations across multiple entities. The role involves coordinating insurance documentation, maintaining accurate records, managing claims, and assisting during loss adjuster assessments, ensuring all policies are current and claims are handled efficiently.


KEY ACCOUNTABILITIES:

Insurance Documentation & Policy Management:
•Assemble and prepare documents required for the issuance and renewal of various insurance policies (property, vehicle, liability).
•Ensure timely issuance of "Certificates of Insurance" by following up with insurance providers and dis-tributing copies to concerned parties.
•File original "Certificates of Insurance" securely and maintain an updated, organized record of insured properties and vehicles.

Claims Administration:
•Act as the liaison with insurance companies to manage claims, ensuring proper documentation and timely processing.
•Complete and submit claim forms, gather necessary accident/incident reports and documentation, and track the progress of claims.

Loss Adjuster Support & Incident Management:
•Be present during loss adjuster visits to accident/incident sites to document findings and provide necessary records for assessment.
•Ensure all accident-related documents (e.g., police reports, photos, witness statements) are collected, organized, and submitted promptly.

Communication & Reporting:
•Maintain effective communication with insurance providers, the Admin Manager, and internal teams to ensure smooth management of insurance matters.
•Prepare regular reports on insurance policies, claims status, and upcoming renewals for internal tracking and decision-making.

QUALIFICATIONS:

Education: Bachelor’s degree or equivalent in Business Administration, Insurance, or related field.

Experience: Minimum of 2 years in administrative or insurance-related roles.

Skills: Strong organizational, communication, and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. Knowledge of insurance processes is a plus