Job Summary:
The Administrative Officer supports day-to-day operations by performing a variety of clerical, administrative, and organizational tasks. They ensure the smooth functioning of the office and assist with administrative duties to support team members and management.
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Key Responsibilities:
1. Office Management
o Organize and maintain office files, records, and documents.
o Oversee the upkeep of office supplies and equipment.
o Schedule and coordinate meetings, appointments, and travel arrangements.
o Ensure a clean and organized office environment.
2. Clerical Tasks
o Answer and route phone calls and emails.
o Prepare and distribute correspondence, memos, reports, and presentations.
3. Data Entry and Recordkeeping
o Input data into systems and maintain accurate databases.
o Manage and update employee or client records.
4. Support to Departments
o Assist different departments with administrative needs.
o Help prepare reports and presentations.
5. Compliance and Reporting
o Ensure adherence to company policies and procedures.
o Prepare and submit regular reports to management.
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Qualifications:
1. Educational Requirements
o High school diploma ; Associate’s or Bachelor’s degree in Business Administration or a related field (preferred).
2. Skills and Competencies
o Strong organizational and multitasking skills.
o Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
o Excellent verbal and written communication skills.
o Attention to detail and accuracy in work.
3. Experience
o 1-3 years of experience in an administrative or office support role (preferred).
4. Personal Attributes
o Professional demeanor and appearance.
o Ability to handle sensitive information with discretion.
o Strong problem-solving and time-management abilities.
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Work Environment:
• Typically, an office setting