collection officer

A.R.Jubaili & Co - لبنان - بيروت
Prioritizing and pursuing assigned accounts receivable for collection by contacting customers by phone and/or by formal letters according to the updated trial balance twice per week, and the report of issued invoices and receipts from the maintenance department on a daily basis
- Sending customers their corresponding statements of accounts and copy of invoices when needed
- Communicating with the sales and maintenance departments to resolve credit and collection issues with customers.
- Following up with the sales representatives on their accounts receivable by making sure they are contacting their customers in a timely manner, and by providing them with all supportive documents from statement of
accounts to invoices and receipts and when asked by the sales, to follow-up with clients for collection.
- Making sure that no maintenance work is performed for clients that have overdue accounts which are not being
paid, by checking the weekly and the daily maintenance schedule as per procedure
. - Making sure that no repair was done for a client without a signed quotation
. - Preparing and supervising the routing schedule of the collectors and the link between them and the customers - Coordinating with the maintenance department for the accounts that need to be collected by the maintenance
teams by checking the weekly and the daily maintenance schedules as per procedure, and making sure that the maintenance coordinator calls the client ahead of time to prepare the payment
- Controlling and signing the Receipt Vouchers issued by the maintenance teams and the collectors on a daily
basis to verify that they were issued and make sure that the customer has signed them.
- Preparing weekly collection reports and accounts receivable reports, and providing analysis for the management
about the assigned customers showing the collection activities and account status.
- Controlling and making sure that the maintenance teams have issued and collected from the on-call customers
on the spot
- Reconciling and getting written confirmations of the customers on their statements at the end of the year
- Issuing demand for payment and notice/warning letters to the defaulting customers as per the department’s
requests
- Identifying and referring to the lawyer cases requiring legal action as per the department’s requests
- Following up with the operations department on the status of legal cases in the hand of lawyers and updating the
system with lawyers’s monthly feedbacks
. - Identify and prevent credit risk and receivable related loss to the company.
- Handling deliveries of spare parts to maintenance teams in the cashier’s absence.
- Follow-up with factory on deliveries to schedule follow-up with sales on payments.
- Handling petty cash in the absence of Cashier
- Issuing checks in the absence of Chief Accountant
تاريخ النشر: اليوم
الناشر: Hirelebanese
تاريخ النشر: اليوم
الناشر: Hirelebanese