We are currently looking for an Administrative Coordinator to join our Nahr Ibrahim Warehouse Team.

The ideal candidate is someone able to perform the following responsibilities:

- Allocate and release the waves on the system to ensure timely order fulfillment and efficient use of resources.
- Create kitting vouchers to be handed to the kitting team to ensure that they prepare product kits correctly.
- Ensure that the credit memos processed on Oracle align completely with the quantities received by the operations team.
Schedule inbound container arrivals by collaborating with the Warehouse team and the LE administrative team.
- Communicate any discrepancies in inbound shipments to the relevant parties for timely resolution.
- Assist the Physical Inventory team with the daily perpetual counts such as receipt, post-picking, and inventory by brands check.
- Verify that all physical stock movements within the warehouse are accurately updated in the system.
- Work closely with the commercial team to synchronize stock movements, ensuring consistency between Oracle and WMS records.
- Process customer returns on the WMS by entering relevant details from returned invoices, updating inventory records, and ensuring that returned products are accurately logged in the system for proper tracking and reporting.
- Coordinate with the Distribution Admin Clerk to ensure all returned goods are accounted for by cross-checking physical returns with invoices and resolving any discrepancies to ensure that no invoices are missed during the return process, minimizing errors.
- Verify that the physical quantities returned match the quantities mentioned on customers’ invoices in coordination with the inbound team.
- Maintain an organized archive of all physical and digital documents related to warehouse operations, particularly inbound transactions. This includes invoices, packing lists, receiving reports, and return paperwork.
- Coordinate with commercial Legal Entities to ensure all required documents are accurately communicated and submitted for their records.
- Generate daily administrative reports and assist with the submission of inventory reports.

Qualifications:
- Min. 3 years of experience in similar position. Preferably with an overview on all warehouse operations
- High School degree or equivalent
- Excellent command of Arabic. Basic command of English
- Fair computer skills