Administrative Officer

Lebanon

We are looking to hire an Administrative & Executive Secretary in Corniche El Mazraa, Beirut



1. Administrative Support:


  • Managing office operations and supplies.
  • Handling correspondence, emails, and phone calls.
  • Scheduling meetings, managing calendars, and coordinating travel.
  • Preparing reports, presentations, and other documents.
  • Filing, organizing, and maintaining records.


2. Executive Assistance:


  • Providing direct support to senior management or executives.
  • Managing confidential information and sensitive documents.
  • Drafting letters, memos, and other official communications.
  • Facilitating communication between the executive and other staff or stakeholders.



3. Tender Preparation & Management:


  • Document Preparation: Compiling and formatting tender documents (e.g., technical proposals, financial bids, etc.).
  • Research & Analysis: Researching tender opportunities, analyzing eligibility criteria, and summarizing requirements.
  • Compliance & Review: Ensuring all documentation meets the tender requirements, deadlines, and legal compliance.
  • Coordination: Collaborating with different departments (e.g., finance, legal, technical teams) to gather necessary information.
  • Submission & Tracking: Managing submission timelines, keeping track of deadlines, and following up on bid results.



4. Communication & Liaison:


  • Acting as a point of contact between internal teams and external vendors, clients, or government bodies.
  • Coordinating with suppliers and service providers for quotation gathering and bid pricing.
  • Managing post-tender communication, including clarifications and contract follow-ups.



5. Organizational & Project Management:


  • Maintaining a database of past tenders, contracts, and submission records.
  • Tracking tender performance and documenting lessons learned for future bids.
  • Setting up internal workflows to streamline tender submission processes.

Skills

Education: Bachelor or College Degree

Experience: Minimum of 3 years

Gender: Female

Languages: Arabic & English

Post date: Today
Publisher: Bayt
Post date: Today
Publisher: Bayt