Job Summary:
We are seeking a detail-oriented Procurement & Maintenance Coordinator to support our creative department in sourcing and purchasing required items such as packaging, decorations, and materials. This role will also oversee maintenance operations, ensuring that all facility and equipment needs are efficiently managed. The ideal candidate should be highly organized, proactive, and capable of handling supplier negotiations and maintenance follow-ups.
________________________________________
Key Responsibilities:
Procurement Duties:
• Source and purchase required materials, including packaging, display items, decorations, and other supplies.
• Identify and maintain relationships with reliable suppliers and vendors.
• Negotiate pricing, payment terms, and delivery schedules to ensure cost-effective purchasing.
• Track and manage inventory levels, ensuring timely restocking of essential items.
• Coordinate with the creative team to fulfill procurement requests promptly.
• Maintain proper documentation for all purchases, including invoices, contracts, and supplier agreements.
Maintenance Coordination Duties:
• Oversee the maintenance team and ensure all facility-related issues are addressed promptly.
• Coordinate routine and emergency repairs for office spaces, showrooms, and workstations.
• Schedule and follow up on maintenance tasks, including electrical, plumbing, and general repairs.
• Liaise with external service providers for facility maintenance and upkeep.
• Ensure compliance with workplace safety standards and regulations.
• Maintain a log of all maintenance activities and track recurring issues for long-term solutions.
________________________________________
Qualifications & Skills:
• Bachelor’s degree or diploma in Business Administration, Procurement, Supply Chain Management, or Facility Management.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills for liaising with suppliers and maintenance teams.
• Problem-solving skills with the ability to prioritize tasks effectively.
• Basic understanding of maintenance procedures and facility operations