Role Purpose:
- Process all Payroll activities for all employees in the company while liaising and coordinating with Finance for consolidation of accounts

Key Accountabilities

Payroll Responsibilities:

- Handles the inclusion of new recruits into the HRMS system after controlling documentations and approvals.
- Downloads all payroll data on monthly cut-off date for the implementation of payroll.
- Controls all the recurring and non recurring data by file and based on received data.
- Processes all end of service payroll after confirmation of exit clearances received from all departments. Handles all the end of service declarations, governmental notifications, departmental clearances, etc.
- Accountable for the constant update of employee folder on HRMS

Insurance:

- Makes sure that new recruits are enrolled into the Insurance scheme as perthe employment contract detailed benefits
- Responsible to inform in writing the Insurance broker of the last date of work of the employee for deactivation of the insurance benefit to employee and any dependent should it be part of the benefits entitlement.
- Renewal of Insurance Scheme:
o Accountable toward finance to compute each beneficiary premium and for allocation of premium according to the company benefit entitlements, employee share versus employer share.
o Responsible for the activation of the new and revised premium into payroll
o Responsible to reconcile with Finance the total premium to be paid monthly to the insurance company, showing the source of deductions.
o Handles the request of new insurance cards per employee and dependent, checking accuracy of insurance cards, sending to each department seeking acknowledgement of receipt of insurance cards.



Social security
- New Recruit: accountable to secure, audit and enrol all new recruits on time in social security
- keeps Social Security informed of any change on employee status
o Medical follow up:
- controls social security pre=approval forms for the employee
- consolidates all medical bills & secures payments from Social Security, sometimes finds alternative payment modes while waiting for SS payments
o Monthly routine duties: in charge of all the monthly declarations
o Informs and updates the Social Security on Family Allowances
- End of service: Accountable to inform social security of the termination of any employee, settling accounts and closing the file

Liters-Plus:
o New Recruits or new cards distribution: Accountable for the enrollment & issuance of cards to entitled beneficiaries
o Monthly activity: Handles the computation of agreed upon or amended (based on Department Head confirmation) amounts and entitlements
o End of service: In charge of cancelling and officially advising the service company of the employee last date of employment and securing return of canceled card, making sure that no over payment or no abuse is done
- Staff Sale: Accountable to deduct correct amount from each employee payroll for purchasing staff sales – from the sale of company products
- Commissions: Handles the computation of the incentive sent from the sales department based on targets achieved.
- Other Dues to company: responsible to follow up and control dues to company to be deducted from the payroll of the employee, after securing that all documentation is properly forwarded
- Mutual fund Plans:
o Handles the agreed upon deduction of the Mutual Fund Plan,
o Refunds the Plan from the used amount to cover the unpaid Social Security medical bills, if covered by the said plan
- Attendance: implements all attendance irregularities to be reflected in payroll
- Bonuses: honors bonus payment in a timely manner as requested by Management
- Disciplinary: Acts on all deductions relevant to disciplinary penalties within the same month of notification handed over to disciplined employee within the first 24 hours

Report & Correspondence Responsibilities: Processes all Payroll reports:
o Payroll sheets audited & approved by HRM & FM
o Budget versus actual to date for all expense elements
o Issue transfer letters by bank & name
o Transfer payroll files to banks
o Print pay slips & forward them to HOD to distribute them & secure acknowledgement from department staff.
- Processes debit notes to suppliers
- Prepares transfer to GL payroll data
- Prepares Headcount budget reports
- Prepares commissions analysis reports
- Reconciles all accounting accounts related to payroll & personnel
- Processes all the disciplinary letters, making sure all is properly archived and activated into payroll when necessary

Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, Public Administration or related field.
Experience:
- 0-1 year training or work experience in Human Resources.

Skills and Knowledge
- Able to handle pressure without letting it detract from the quality of work.
- Dependable and able to act with discre