Job Title: Receptionist & PA
Reporting Line: CEO
Division: Administration
Department: Administration
Role Purpose
Receptionist & Personal Assistant is responsible to provide a positive and professional first impression while managing administrative tasks and ensuring smooth communication. He/ she is accountable to handle a variety of duties to support the organization's operations and contribute to its overall efficiency.
Key Responsibilities
Welcome guests, clients, and employees, create a positive and professional atmosphere.
Manage incoming calls, direct them to the appropriate individuals or departments, and take messages when necessary.
Maintain a tidy and organized workspace, ensuring it reflects positively on the organization.
Handle appointment schedule, manage calendars and coordinate meeting logistics
Receive, sort, and distribute incoming mail and packages, and may also prepare outgoing mail.
Track inventory of office supplies, placing orders when needed.
Handle tasks like photocopying, faxing, filing, and data entry.
Act as a crucial link between internal staff and external parties, ensuring clear and efficient communication.
Manage travel arrangements, process visa applications, and provide related administrative assistance.
Responsible for booking flights for staff, clients, or visitors, including managing flight changes and cancellations; as well as, handle hotel bookings, ensuring appropriate accommodations are secured for travelers
Qualifications
2 to 3 years of experience within the same field as Receptionist/ Personal assistant or Administration.
Previous experience in an Atelier/ Luxury designer is a must.
Bachelor’s degree in business or related field.
Excellent verbal and written communication is essential for interacting with visitors, clients, and colleagues.
Friendly, approachable, and able to build rapport with diverse individuals.
Balance multiple tasks, prioritize responsibilities, and manage time effectively is vital.
Able to adapt to changing situations and handle a variety of tasks