The position of administrative assistant consists of being responsible for providing administrative and clerical services to ensure effective and efficient operations.

Tasks
• Answer phone calls and direct to appropriate parties or take messages;
• Attend meetings to record minutes;
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors;
• File and retrieve corporate documents, records, and reports;
• Greet visitors and determine whether they should be given access to specific individuals;
• Make travel arrangements for executives;
• Open, sort, and distribute incoming correspondence;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing essential bookkeeping work;
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Qualifications and Requirements
• High school diploma or equivalent;
• Ability to give full attention to what other people are saying and to actively look for ways to help people;
• Ability to adjust actions in relation to others’ activities and manage one’s own time & others’ time.

Competencies (in order of importance)
• Integrity – Job requires being honest and Ethical.
• Attention to Detail – Job requires being careful about detail and thorough in completing tasks.
• Dependability – Job requires being reliable, responsible, and dependable in fulfilling obligations.
• Cooperation – Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern of others – Job requires being sensitive to others’ needs and feelings and understanding and helpful on the job