JOB SUMMARY: The Contract Officer prepares contracts and contract amendments for PHCCs and community centers supported by IMC, as well as any other external partnerships or procurement of services. S/he also prepares employment contracts and any other HR related agreements.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
Main Tasks And Responsibilities
- Prepare all contracts and amendments for all IMC contracts with second parties including but not limited to Primary Health Care Centers, community Centers, vendors, staff and consultants based on the internal rules and regulations.
- Coordinate actions with internal and external procurement and legal teams if needed.
- Regularly track and report status of all contract processes to the direct supervisor and program departments, as applicable.
- Internal follow up with HR and Compliance in regard to the status of submitted contracts and communicate updates to program teams
- Submit contracts to Headquarters for approvals and follow up as needed.
- Serve as a liaison between internal and external parties during contract development and negotiation stages.
- Negotiate terms, conditions, and ensure they are accurately executed and satisfied and as per IMC contract guidelines and protocols.
- In the case of health facilities, ensure that these terms are properly negotiated by the Health Field Teams and be available to support as needed.
- Resolve any existing contract conflicts, in collaboration with legal counsel as needed,
- Scan, file and archive all original documents as needed.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Minimum Qualifications
- Typically, a Bachelor's degree in legal studies, business administration or related fields. Equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, 3+ years of relevant experience working in similar position or related field.
- Previous NGO experience
- Attention to detail and the ability to spot errors and inconsistencies.
- Excellent reading and language comprehension (English and Arabic).
- Ability to work with a team at all levels of an organization.
- Great communication skills
- Great data organization skills
- Exceptional communication skills (oral and written, English and Arabic)
- Excellent skills in Microsoft Office suite