The Procurement Officer coordinates activities needed to procure products and services essential for the Group business while ensuring proper implementation of procurement guidelines and strategies. S/He is responsible for handling the daily procurement activities, meeting internal customer needs through the accurate and cost-effective processing of orders.
-Seek offers and proposals from different suppliers to get the best deals with the requested specifications.
- Prepare and follow up on purchase orders accurately and timely manner, requesting approvals from Direct Manager and Finance Director.
- Negotiate, compare and evaluate prices and terms and conditions to reach the best rates and ensure cost saving before submitting to manager for final negotiation and decision making.
Seek the approvals on expenses from the concerned managers and HODs.
- Ensure products and items received match the purchase order requirements in terms of pricing, quantity and quality.
- Maintain procurement files and records organized and up to date at all times.
- Conduct, when necessary, visits to suppliers to obtain information, samples, etc.
- Coordinate with the accounting department to ensure the timely and accuracy of payment of invoices liaising, when necessary, with the third party involved.
- Monitor invoices and statements once received ensuring abidance to contract terms and conformity to requested quantity, quality and prices.
- Conduct necessary research and market review to continuously seek new suppliers and vendors for more efficient and cost-effective sources of products and services and share insights with manager for actions; - Receive the “Nonconforming Product Report” from end users and take corrective actions in coordination with the manager.
- Continuously update the suppliers’ evaluation list based on supplier’s evaluation and share with Direct Manager for feedback and decision making.
- Submit the necessary data, figures and details needed for the budget to Direct Manager for review, validation and consolidation.
- Develop and submit reports on purchases and related activities to Direct Manager.
- Perform other job-related duties as assigned