Job Description

The Administration & IT supervisor is responsible for developing, implementing and administering all facets of the corporate administration while delivering the right support to all departments in terms of Information Technology.



Responsibilities:
Essential duties and functions are included. Other duties may be assigned:

Provide strategic direction and leadership for the Administration, IT departments to upkeep operations in compliance with the company’s systems and in alignment with its business strategy
Lead the Administration and IT departments in developing and implementing policies, procedures, and processes in alignment with company strategies
Manage administration & IT team and provide them with training and coaching
Oversee the planning, implementation, and maintenance of IT systems, infrastructure, and applications, ensuring security, reliability, and scalability.
Coordinate with the Facility Management head of department for the maintenance of administration premises and ensures repair of offices as requirements occur
Develop and carry out an efficient documentation and filing system
Direct the planning, maintenance, and optimization of facilities, including office space, equipment, and utilities, cleaning to create a safe, comfortable, and productive work environment.
Based on agreed procurement policy, implement the procurement procedure, and ensure its application for office supplies, cleaning and cafeteria supplies, Printout forms, IT supplies
Oversee the administration facility visitors’ accesses, front desk and reception area, meeting rooms management
Oversee the service maintenance contracts, the company’s permits, subscriptions and membership
Provide reports on a regular basis, and as requested
Establish key performance indicators (KPIs) and metrics to monitor departmental performance, track progress against objectives, and identify opportunities for optimization and improvement
Draft slides, meeting notes and documents for executives
Conduct data analysis for proactive management and continuous improvement
Apply the Quality Management System


Qualifications:

Bachelor degree in business management, , law or BS in Computer Science
5-7 years of experience in the field of administration of which 3 years in managing a team
People oriented and results driven
Excellent communication and interpersonal skills
Strong organizational, critical thinking and communications skills
Attention to detail and good judgement, ability to multi-task with great follow-up skills
Analytical mind with problem solving skills
Languages: Arabic, English, French is a plus
Microsoft Office: - Excel, Word & PowerPoint