Job Overview/Purpose:

The Offshore Administrative Assistant is responsible for handling and streamlining administrative tasks related to international suppliers, clients, and offices. This includes proper catering to clients' queries and order process progression, coordination with suppliers, document preparation, maintaining updated records, and preparing required reports. The role involves collaboration with various departments such as Supply Chain, Accounting, and Marketing to ensure efficient operations and support the company's international market activities.

Job Responsibilities: not limited to

· Maintain and update the international suppliers list.
· Maintain current international clients’ relationships.
· Reply to all customer queries.
· Receive client orders and requirements.
· Review client orders and proceed with coordination and follow-up.
· Integrate items into the system.
· Negotiate with suppliers and compare quotations minimizing costs.
· Setting prices based on assigned range and requesting approval from concerned parties.
· Prepare quotations for clients.
· Prepare required documents and invoices.
· Track orders and update clients.
· Coordinate with the Head of Supply Chain regarding shipment planning, tracking, and documentation.
· Follow up with clients on payments and dues according to set contract terms.
· Coordinate with the Accounting department on client receivables, payment terms, invoices, and installments.
· Coordinate with the Accounting department on suppliers’ payables, payments, and statement of accounts reconciliation.
· Coordinate with the Marketing Department on all marketing activities in the international markets (campaigns, signage, social media, etc.)
· Handle administrative tasks related to the international offices (bank accounts, registration, etc.)
· Prepare required reports (purchase expenses, client list, order records, quotations, markets, suppliers list, etc.).

Job Qualifications/Requirements:

· Bachelor's Degree in Business Administration, Economics, or Management
· 0-2 years of experience in an administrative role or similar position
· High attention to details
· Good with numbers
· Good computer skills
· Good communication and negotiation skills
· Good customer service
· Good reporting skills
· Excellent time management

Immediate Joining
Location Choueifat