Role Purpose:
§ To assist the department in the daily business activities by gathering and updating SC operations data and issuing related periodical reports.
Key Accountabilities:
A- Data Management & Data control:
§ Checks BCTC and the clearing process status on a daily basis and updates the Access Customized Program (OM) accordingly.
§ Follows up and checks invoices & credit notes from shipping, clearing agents & transporters
§ Maintain the undertaking log file (اقرار و تعهد)
B- Coordination & reporting:
§ Assists the Supply Chain team members in securing freight quotations and related invoices & credit notes.
§ Coordinates appointment and bookings related to meetings.
§ Prepares reports on regular basis:
- Daily (container log file, Pharma log file, progress reports, etc.)
- Weekly (Pharma coolers, stock value, etc.)
- Monthly (charity reports, near expiry lists, etc.)
C- Other activities :
§ Performs Messenger routing log file and overtime summary report
§ Utilizes file registration and recording system for incoming/outgoing memos, etc.
§ Composes routine internal and external correspondence as per supervisor’s request.
§ Makes travel arrangements to the direct supervisor and department staff who are on business travel assignments.
§ Controls cleaning staff’s performance and reports non conformities to administration.
§ Assist the Supply Chain team members in any additional administrative issues.
§ Sends a Request for maintenance and follow up till resolution of the case.
§ Prepares studies & reports requested by SC Manager and Operation director.
§ Undertakes any other assignment as per her direct superior’s instructions.
Qualifications:
§ Bachelor’s degree preferably in business or supply chain
§ Any other certification in logistics field is a plus
Experience:
§ Preferably 1-2 years’ experience in a similar position in a supply chain department or similar operational field
Skills and Knowledge:
§ Computer literacy: MS Windows applications (Word processing, Excel proficiency is a must).
§ Ability to make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.
Competencies:
§ Adhering to Principles and Values
§ Relating and Networking
§ Writing and Reporting
§ Analyzing
§ Following Instructions and Procedures
§ Achieving Personal Work Goals and Objectives