Responsibilities:
• Provide administrative support and enhance office effectiveness
• Schedule meetings
• Answer phone calls in a polite and professional manner and root them
• Manage the executive’s calendar
• Liaise with facility management, cleaning and security on daily basis
• Prepare and handle Bank files and the authorization letters, bank guaranties and their renewal.
• Prepare executive management letters and correspondences and follow up on relative replies.
• Contact third parties for services and support whenever needed
• Handle and maintain the files for the executive management office
• Assure collection and delivery of regular management reports to be delivered to the CEO
• Handle and schedule meetings for revenue and productivity and comparative per year/cycle.
• Handle customer service replies whenever needed
• Tickets and travel coordination and issuance.
• Follow-up on Visas processing.
• Follow-up on accommodation processing.
• Retrieve, check and control monthly telephone reports.
• Control and release Purchase Orders and documents processing and validation before being sent to the CEOs office for signature.
• Follow up with banks and financial institutions for various requisitions and processing
• Handle the General Services department supervision.
• Control the general purchases stock.
• Weekly meeting scheduling
• Handle personal issues related to the CEO.
• Dispatch invoices assuring all backup documents and confirmations available.
• Dispatching of CEO emails received for the needed processing.
• Use of the corporate credit card and the allocation of cost whenever asked for.
• Handle minutes of meetings and follow-up on pending matters and reports the needed for the CEO