Job Overview:
The Invoice Matching team leader is responsible for supervising the Invoice Matchers and ensuring that all invoices are posted in the system.

Duties and Responsibilities:

Invoicing and Supplier Management
- Follow up on all invoicing matters: company purchases, order invoices, return orders, ensuring they are updated on the system in a timely manner.
- Ensure all purchase orders (R/O, PIN, PCM) are updated on the system and processed promptly.
- Provide information to suppliers about the invoicing process.
- Act as the primary contact for vendors regarding invoice discrepancies.
- Handle and resolve all supplier-related discrepancies.
- Ensure that all supplier contracts are updated on the system and adapted to the invoicing process.
- Address and fulfill all suppliers' requests and needs (e.g., invoices, credit notes, returns).
- Check, calculate, and prepare invoices for all import purchases.
- Assign customs and freight charges to import deliveries.
- Calculate the landed cost of all imported items.
- Collaborate with receiving and inventory teams to rectify stock variances or missing records.
- Manage and calculate sales reports for consignment suppliers.
- Ensure proper maintenance and use of invoice processing system for accurate entries (when switching rates or any other changes in ERP).
Reporting and Financial Management
- Extract, calculate, and submit purchases reports upon request.
- Ensure accurate booking of all purchases.
- Collaborate closely and notify accounts payables and other relevant departments the end month closing for all purchases and return purchases belonging to trade suppliers allowing them to proceed with their closing.
Problem Solving
- Manage, follow up, and resolve department-related issues (e.g., IT problems, receiving, PFM issues, inventory, pricing, and supply chain problems).
Team Leadership
- Maintain staff by recruiting, selecting, orienting, and training employees.
- Provide ongoing leadership and support to the team.
- Resolve staff issues and escalate unresolved problems to superiors.
- Coach, counsel, and discipline employees when necessary.
- Ensure on-the-job training using training checklists.
- Recommend and implement disciplinary actions based on established policy.
- Control knowledge of procedures and ensure strict implementation.
- Assign tasks and ensure productivity and quality benchmarks are met.
- Organize and maintain departmental communication systems to encourage staff participation.
- Manage staff schedules, ensuring adequate backup for shifts, training, and vacations.
- Can assist and replace the manager during his absence.
Operational Efficiency and Policy Adherence
- Ensure department staff is informed of policy changes.
- Involve the team in service and activities related to department goals.

 Qualifications:
- Between 5 and 8 years of experience in related field
- Bachelor’s Degree in Finance or any related field