The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
Responsibilities:
• Receive, screen, direct, and relay telephone messages
• Direct the general public to the appropriate staff member
• Maintain the general filing system and file all correspondence and other material
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls.
• Maintain an adequate inventory of office supplies
• Respond to public inquires
• Provide word-processing and secretarial support
• Type confidential documents on a word processing system
• Signs for UPS/FedEx/Airborne Packages
• Provides assistance to clients or visitors when needed
• Prepares invoices and handles receipts
• Performs various clerical duties including but not limited to mailing, faxing, and photocopying.
• Coordinates project based work
• Processes client orders and requests
• Follows up on client payment schedule dates
• Suggests policy changes in order to streamline department operations
• Assists in data-entry operations
• Performs other related duties as assigned

Requirements:
• Outstanding written, oral, and listening communication skills
• Excellent interpersonal skills
• Quick decision making skills
• Bookkeeping skills
• Analytical problem solving skills
• Honest, trustworthy, respectful, and ethical personal attributes
• Possesses cultural awareness and sensitivity
• Bachelors or advanced degree in Business Administration

Bekaplast SAL does not discriminate against any employee, applicant for employment, independent contractor or any other person because of race, colour, religious creed, ancestry, national origin, age or sex