Job Title: Executive Assistant & Operations Coordinator
Focus: Administrative & Operations
Department: Operations
Reports to: CEO and CAO
Experience required: Minimum 2 year
Starting Date: December 2025
OBLIGATORY: Bachelor’s degree in Business Administration, Accounting, or a related field
Language Proficiency: Perfect written and verbal fluency in English (Mandatory)

If interested in applying for this position, send your CV at [اضغط هنا لمشاهدة البريد اﻹلكتروني] before the 12h of December 2025.

I- COMPANY PROFILE

BioCare S.A.R.L has just celebrated 20 years of service in Lebanon.
The company main focus is on the distribution of laboratory equipment and regents throughout Lebanon and in the Middle East.
Today, BioCare S.A.R.L supports more than 200 clients throughout Lebanon and partners exclusively with more than 8 worldwide suppliers.
More to review on the company at: http://biocarelb.com/ or on our facebook page.

II- OVERVIEW

BioCare S.A.R.L is seeking a highly organized, proactive, and detail-oriented professional to fill the important combined role of Executive Assistant and Operations Coordinator. This position reports directly to the CEO and is vital for streamlining administrative functions, managing complex operational logistics, and ensuring seamless client and supplier communications.

II- JOB DESCRIPTION

1- Experience & background:

• Minimum 2-year experience.
• License and Experience in Business Administration, Accounting, or a related field.
• Personality skills such as perfectionism, dynamism, intrinsically motivation and fast learning are a must.

2- Executive & Communication Management:

• Serve as the primary filter for all incoming communications, meticulously managing and prioritizing emails across personal, company, and technical team accounts.
• Handle all client communication, including answering phone calls and taking all new orders and returns.

3- Financial & Administrative Operations:
• Manage the full invoicing cycle for all client orders.
• Oversee daily cash reconciliation procedures, including Coffre counting and recap.
• Perform various administrative tasks and management analyses as required to support the CEO and management team.

4- Logistics & Order Fulfillment:
• Supplier Order (Inbound Supply Chain Management):
o Take full ownership of the end-to-end order process with our worldwide suppliers, from initial preparation and sending of purchase orders to final confirmation.
o Strictly manage all requisite import documentation for international shipments, including legal papers, product nomenclature, and necessary clearances.
o Coordinate with our forwarders and clearing companies to secure all approvals, including the preparation and submission of Ministry of Health clearance papers required for specialized laboratory materials.
• Client Orders (Outbound Delivery Coordination):
o Plan and schedule the final delivery of client orders throughout Lebanon, optimizing routing and timing to ensure efficient and timely receipt by over 300 clients.
o Ensure all necessary paperwork accompanies the final delivery (delivery notes, invoices, etc.).

5- Other Tasks & Skills required:

• Able to solve urgent cases even during the weekends- when necessary.
• Available to start in the shortest delay.
• Proficient with MS Word, Excel, PowerPoint and Outlook.
• Ability to work independently and without constant supervision.

6- Non-Obligatory but Preferred Requirements:

• Laboratory Experience: Prior experience in a laboratory setting or knowledge of laboratory equipment/reagents is a significant advantage.

If interested in applying for this position, send your CV at [اضغط هنا لمشاهدة البريد اﻹلكتروني] before the 12h of December 2025