Summary of Position

The role supports finance activities such as cash management, invoice coordination, documentation follow‑up, and vendor communication.

Duties & Responsibilities

Finance & Accounting Support
● Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.).
● Perform daily cash counts when required and ensure proper documentation.
● Manage petty cash and maintain proper supporting documentation.
● Prepare petty cash reconciliation and submit reports to the finance department.
● Assist in collecting and organizing supplier invoices and supporting documents.
● Coordinate invoice submission to the finance department for processing.
● Track office-related expenses and maintain expense logs.
● Support purchase requests for office supplies and administrative purchases.
● Follow up with vendors regarding invoices, payments, and documentation when necessary.
● Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations.
● Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations.

Key Performance Indicators (KPIs)
• Timeliness – 100% of assigned tasks completed within agreed timelines.
• Accuracy – Error rate in data entry, recordkeeping, and vendor coordination kept below 2%.
• Internal Feedback – Quarterly feedback from departments and office leadership showing ≥ 80% satisfaction with admin support.
• Confidentiality & Accuracy – Zero breaches of confidentiality and 100% compliance with P&C and data handling protocols.

Qualifications
• 2+ years of experience in administrative support or office coordination roles, or finance assistance roles
• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Good knowledge of accounting principles.
• Good excel and Microsoft office skills
• Familiarity with handling confidential information and sensitive tasks.
• Experience working cross-functionally in a fast-paced environment.

Core Competencies
• Service Orientation – Dedicated to making others productive and comfortable.
• Organizational Skills – Keeps systems in place, meets deadlines, and manages multiple tasks.
• Communication – Clear, professional, and proactive in written and verbal interactions.
• Initiative – Anticipates needs and takes ownership without waiting for instruction.
• Trust & Discretion – Maintains confidentiality and represents the brand professionally.
• Confidentiality & Discretion – Ability to handle sensitive employee information with professionalism.

Technical Skills
• Proficiency in Microsoft Office Suite and Google Workspace.
• Comfort with using shared drives, digital filing systems, and basic office equipment.
• Ability to manage light invoicing and petty cash procedures.

Language Requirements
• Fluency in English and Arabic (written and spoken).
• French is a plus