• Record and categorize financial transactions, ensuring accuracy and proper allocation in the accounting system. Maintain documentation and audit trails for all recorded transactions
• Manage Accounts Payable by reviewing vendor invoices, procurement reports, obtaining approvals, and maintaining accurate and current vendor records by reconciling vendor statements monthly. Respond to supplier inquiries and resolve payment issues
• Manage Accounts Receivable by issuing invoices, tracking customer payments, and following up on outstanding balances, monitoring the billing mail on daily basis
• Manage third-party accounts and ensure statements are kept up to date and reconciled regularly.
• Verify employees’ business and travel expense reports, including per diem claims, ensuring that all expenses are supported by receipts and are following company policies
• Manage staff accounts, including advances, loans, and other amounts due, while following up on outstanding payments
• Reconcile bank statements, credit card accounts, and other financial records to identify and resolve discrepancies
• Maintain and monitor petty cash, ensuring all transactions are recorded with proper receipts and reconciled regularly
• Oversee company debit card transactions by collecting receipts, verifying expenses, and posting entries accurately
• Maintain accrual and prepaid expense schedules, ensuring they are accurate, up to date, and properly reconciled.
• Monitor borrowing schedules and ensure related interest charges are accurately recorded in the accounting system and aligned with the underlying schedules.
• Assist with month-end and year-end closing activities, including journal entries, accounts reconciliations, and financial reporting
• Reconcile Regularly the cost and sales accounts ledgers with the technical reports (generated by Integra and Alaris)
• Help compile data for budgets and forecasts, and report on variances between actual and estimated figures
• Maintain organized and up-to-date financial records in both digital and physical formats, ensuring readiness for audits
• Communicate with vendors, clients, and internal departments to resolve discrepancies and clarify financial issues
• Continuously look for opportunities to improve accounting procedures and support the finance team with administrative tasks