Responsibilities / Duties
I - Accounts Payable
• Code, verify purchase invoices, purchase orders, and all necessary documents related to purchasing; ensure all vendor invoices are correctly applied (track related expenses or item charges such as freight, transportation, etc.).
• Update vendor files by collecting legal data from procurement department; check and request the necessary financial certificates (VAT or MOF) to complete file and ensure proper recording in system.
• Ensure timely disbursement of funds and credit facility with supply chain.

Credit & Payment
• Research and assist in establishing credit limits for new vendors.
• Track payables and make payment calls, emails and all related coordination.
• Enter debits/credits; resolve billing/payment discrepancies and work with other departments to ensure timely rebilling.
• Reconcile payables on a monthly basis with supporting documents (statement of account from vendor).
• Prepare payment documents with supporting documentation and submit to management.
• Reconcile payables on a quarterly basis with supporting documents (statement of account from vendor) and deliver to superior with all necessary clarifications.

II - General Accounting
• Reconcile payments executed with Senior and Treasurer to avoid errors on a weekly basis.
• Prepare weekly report to be updated accordingly and submitted to higher management (transfers/payment cash).
• Compile information and prepare spreadsheets to assist Controller; audit stock and asset verification on ground and any needed internal and external statement preparations.
• Maintain proper filing for the above tasks, clear and accessible to colleagues in accounting.
• Track company obligations and deadlines.

Qualifications and Skills
Education / Experience
• Associate's degree (A.A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience.
• One or two years related experience and/or training.
Specific Knowledge, Skills, Licenses, Certifications
• Excellent written and oral communications skills.
• Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other employees.
• Excellent mathematical skills; ability to compute rate, ratio, and percent and to draw and interpret bar graphs a plus.
• Excellent organization skills