Role Purpose:
§ Prepares budget of different brands and handles operations from inventory replenishment, placing the order with the supplier, till order clearance and delivery to the warehouse at optimum cost and quality.
Key Accountabilities:
A- Inventory monitoring:
§ Updates “Purchase Plan” per SKU with “Actual sales“, new marketing plans, updated forecast that are based on annual &monthly forecasts provided by marketing.
§ To monitor stock level/ coverage regularly and when needed.
B- Order processing :
§ Places orders with suppliers as per set deadlines and brand requirement after securing SCM approval.
§ Optimizes shipment quantities, values & cost and ensures that terms (discounts, free goods, etc.) agreed upon with suppliers are respected.
§ Follows up with suppliers to ensure that orders are shipped as planned.
§ Ensures that draft documents are verified and final original documents are sent before shipment arrival date.
§ Follows up & ensures payment is settled as per agreed payment terms for all suppliers.
§ Handles L/C processing wherever applicable with proper terms & conditions. Submits Letter of acceptance to the bank to secure retrieving Original documents on time
§ Updates treasurer with cash & clearing forecasts on a monthly basis.
§ Sends a Request for Quotation “RFQ” to SC Assistant based on the Order Incoterm & provides supplier with Agent details upon shipment readiness date.
§ Coordinates freight routing and shipments from point of origin to destination, with forwarder/carrier, and takes corrective measures to expedite delivery.
§ Ensures sending copies of documents & originals to clearing agents and follows up the clearance procedure to ensure clearing process is done without delays.
§ Coordinates with clearing agents and warehouse for prompt receipt of goods and claims with insurance companies & suppliers where applicable.
C- Insurance & claim management:
§ Makes sure all consignments are properly covered by insurance.
§ Raises claims to supplier or insurance company and follow up with related parties till settlement of the claim.
D- Budgeting & provisional costing :
§ Prepares Landed factors studies for a New Brand or New Product.
§ Prepares yearly the cost & selling report through which landed cost is generated.
§ Calculates orders’ quantities, values and receipt schedules related to yearly contracts.
§ Justifies the variance of the actual landed cost versus budgeted when needed.
G- Additional responsibilities:
§ Supervise Junior Supply Chain Officer
§ Act on the behalf of any SCO with case of absenteeism.
§ Train any newly recruited SCO& SCA.
§ Assist SCM in special reporting requests & projects implementation.
§ Acts on the behalf of SCM to lead the team in case of absenteeism.
Qualifications:
Degrees & Certifications:
§ Bachelor’s degree in Business Administration
§ MBA or Any certificate in supply chain or logistics from reliable institution.
Training:
§ Transportation or Logistics, Forecasting or demand planning techniques, Documentary Letter of Credit
Experience:
§ At least 3- 4 years of experience in the same field
Skills and Knowledge:
§ Languages: Arabic and English. French is a plus.
§ Computer: Proficient in Oracle, MS Office especially in excel.
Competencies:
§ Adhering to Principles and Values
§ Relating and Networking
§ Writing and Reporting
§ Analysing
§ Delivering Results and Meeting Customer Expectations
§ Following Instructions and Procedures
§ Achieving Personal Work Goals and Objectives
§ Entrepreneurial and Commercial Thinking