Job Summary
The Administrative Coordinator plays a vital role in managing administrative and operational tasks to ensure the smooth flow of daily operations. This includes directly supporting the CEO, collaborating closely with senior management, and serving as the primary point of contact for operational and administrative matters between the CEO and various departments or stakeholders.

This position is essential for maximizing the CEO’s efficiency and ensuring the seamless execution of key organizational functions.

The ideal candidate is highly organized, detail-oriented, and an outstanding communicator. They are proactive, trustworthy, and excel at managing responsibilities and sensitive matters with discretion and confidence, even under pressure.

Main Tasks
­- Provide comprehensive support to the CEO, including scheduling, coordinating meetings, and handling confidential matters.
­- Manage communication on behalf of the CEO, including screening calls, drafting correspondence, and preparing reports.
- Maintain organized office files and oversee office supplies, equipment, and vendor relations.
- Liaise with departments, retail branches, and external stakeholders to ensure smooth operations.
- Assist in project management by researching, compiling data, and tracking progress to meet deadlines.
- Handle legal and administrative documents, ensuring proper filing and compliance with regulations.
- Monitor purchases and expenses to ensure proper documentation and adherence to budgets.
- Manage expenses related to purchases, ensuring accurate documentation, timely approvals, and alignment with budgetary constraints.
- Generate reports as required and track progress to meet deadlines.
- Prioritize and address issues directed to the CEO, ensuring appropriate actions are taken.
- Support HR tasks such as onboarding, maintaining employee records, and assisting in recruitment.
- Coordinate with legal entities, government agencies, and regulatory bodies for compliance and filings.
- Oversee operational and maintenance matters related to retail stores and the factory to ensure timely resolution.

The job description is subject to change and the jobholder may be required to take on additional tasks as needed.

Qualifications
­- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- Proven experience in an administrative role, ideally supporting senior executives.
­- Strong organizational skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management tools.

Key Competencies
- Communication: Strong interpersonal and communication skills, both written and verbal.
- Organization: Exceptional organizational skills with a focus on details and accuracy.
- Time Management: Ability to manage multiple priorities and meet deadlines.
- Problem-Solving: Strong problem-solving skills with the ability to make decisions independently.
- Adaptability: Ability to adapt to changing circumstances and maintain composure under pressure.
- Professionalism: Demonstrates integrity, ethical behavior, and professionalism at all times