Experience & Education
• Experience: Minimum of 5–7 years in a combined administrative, executive assistant, and/or office management role. Prior exposure to HR functions (especially personnel management) is essential.
• Education: Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.

Job Purpose
The Executive Assistant & Office Manager will be responsible for ensuring the smooth day-to-day operations of the office, providing executive and administrative support to the Managing Director, and overseeing personnel-related matters. This role is ideal for a highly organized, proactive professional who can manage multiple responsibilities such as office administration, team coordination, HR support, and occasional personal assistance.

Key Responsibilities
I. Office Management
• Oversee daily office operations and ensure a productive, well-maintained working environment.
• Coordinate incoming and outgoing communications, including mail, calls, and visitors.
• Manage relationships related service providers.
• Monitor office supplies, facilities, and equipment needs, and coordinate repairs or purchases as necessary.
• Support the organization of internal events, meetings, and company activities.
II. Personnel & HR Support
• Assist with onboarding and offboarding processes, including documentation, orientation, and coordination with relevant departments.
• Maintain up-to-date personnel files and employee records, ensuring accuracy and confidentiality.
• Track and manage employee attendance, leaves, and absences.
• Assist in preparing and updating job descriptions and organizational charts.
• Support recruitment processes by scheduling interviews, coordinating with candidates, and assisting in initial screening when needed.
• Ensure compliance with Lebanese labor law; familiarity with HR best practices is essential.
• Support performance review timelines and employee evaluation processes in coordination with department heads.
III. Executive & Administrative Support
• Prepare and draft correspondence, reports, presentations, and internal communications.
• Coordinate meetings, take and distribute minutes, and follow up on action points.
• Handle confidential and sensitive information with the utmost integrity.
• Assist with personal administration for the MD when required, maintaining discretion and professionalism at all times.

Required Skills & Competencies
• Strong organizational, multitasking, and time-management skills.
• Excellent communication skills, both written and verbal.
• Proactive, resourceful, and able to work independently.
• Strong interpersonal skills and ability to manage internal and external relationships.
• Demonstrated ability to handle confidential information professionally.
• Fluency in English and Arabic; French is a strong plus.
• Strong knowledge of MS Office suite; HRIS/ERP tools exposure.
• High level of adaptability, discretion, and problem-solving aptitude