• Location: Hazmieh, Lebanon & Remote
• Working Days & Hours: Monday to Friday, 9:00 AM – 6:00 PM
• Reports to: Brand Manager
• Languages: Arabic, English and French
• Company: confidential

Experience & Qualifications
• Experience: 3 to 5 years in a coordination or administrative role related to logistics, documentation sales, supply chain, or operations (FMCG, food distribution, or import/export sectors preferred).
• Educational Background: Bachelor’s degree in Business Administration, Supply Chain Management, Marketing, or a related field is preferred.

Key Responsibilities

Orders Preparations & Reporting

• Prepare tailored client offers based on Brand Manager’s guidelines.
• Issue proforma invoices and finalize invoices for all sales transactions.
• Follow up with clients to confirm receipt of goods and ensure satisfaction.
• Handle potential claims related to any shipment arrival. Checklist applies
• CRM-related tasks: ensure accurate data entry of updates related to executed operations.

Operations / Logistics / Documentation

• Execute shipment-related documentation, ensuring high accuracy and attention to detail.
• Track ongoing shipments and report expected arrival timelines.
• Notify immediately of any early arrivals or delays.
• Perform additional operational and logistical tasks as required for specific shipments. Checklist applies

Supply Organization

• Coordinate incoming deliveries from multiple suppliers and origins, ensuring alignment with order schedules and warehouse timelines. (stock products and drop shipped products)
• Update price lists for stocked items on a weekly, monthly, and quarterly basis; revise the master offer list accordingly.
• Communicate weekly with the warehouse team regarding expected stock movements (Stock Movement Report – previously in-out).
• Upon delivery, verify accuracy with warehouse team and verify that goods match supplier documents and invoices (Quality Control Checklist).
• Compile supplier invoices into a regular finance report and follow up to ensure timely payment.

Key Skills & Personal Attributes

 Excellent attention to detail and punctuality
 Strong communication skills
 Highly organized and detail-oriented
 Ability to multitask, prioritize, and work both independently and within a team
 Proactive and solution-oriented mindset
 Eager to contribute across sales, supply, operations, and marketing within a dynamic food solutions environment
 Professional, polished, and engaging presence
 High level of discretion and integrity when handling confidential information
 Adaptable and thrives in fast-paced settings